Key Responsibilities:
- Manage the Managing Director's calendar, appointments, meetings, and daily schedule.
- Coordinate internal and external meetings, prepare agendas, and record Minutes of Meeting (MOM).
- Screen and prioritize emails, calls, and correspondence.
- Draft professional emails, letters, presentations, reports, and business documents.
- Arrange domestic and international travel, including flight bookings, hotel reservations, visas, transportation, and itineraries.
- Coordinate with internal departments to ensure timely completion of assigned tasks and projects.
- Maintain confidential documents, records, and executive files.
- Track action items and follow up with stakeholders on management directives.
- Prepare presentations, MIS reports, dashboards, and management summaries.
- Organize client meetings, board meetings, business reviews, and corporate events.
- Handle executive expense reports, reimbursements, and related documentation.
- Support the Managing Director in strategic and administrative initiatives.
- Perform additional assignments as directed by senior management.
Required Skills:
- Executive Assistance
- Calendar Management
- Travel Management
- Meeting Coordination
- Minutes of Meeting (MOM)
- Documentation Management
- Office Administration
- Follow-up & Coordination
- Time Management
- Multitasking
- Microsoft Office (Excel, Word, PowerPoint)
- Presentation Preparation
- MIS Reporting
- Confidential Information Handling
- Communication Skills
Desired Candidate :
- 8-10 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role supporting senior management.
- Excellent written and verbal communication skills.
- Strong organizational, planning, and multitasking abilities.
- High level of professionalism and discretion in handling confidential information.
- Ability to work independently and meet deadlines in a fast-paced environment.
- Proficient in Microsoft Office applications.
- Experience in manufacturing, engineering, infrastructure, or corporate organizations will be preferred.
Pay: From ₹40,000.00 per month
Work Location: In person
