We are seeking a professional, highly organized, and polished Executive Assistant to manage our Front Office operations and provide high-level administrative support. As the first point of contact for our organization, the ideal candidate will combine exceptional hospitality and front-desk management skills with the capability to handle executive-level scheduling, correspondence, and secretarial duties. This role requires excellent communication, a proactive mindset, and the ability to multitask in a fast-paced environment.
Key Responsibilities:-
1. Front Office & Reception Management
- Act as the primary face of the company, welcoming clients, stakeholders, and visitors with a professional and warm demeanor.
- Manage the central switchboard: answer, screen, and forward incoming calls, and accurately take messages.
- Maintain a pristine, organized, and welcoming reception and lobby area.
- Oversee incoming and outgoing couriers, mail, and deliveries, ensuring they are routed to the correct departments promptly.
2. Executive Administrative Support
- Manage calendars, schedule appointments, and coordinate meetings for senior leadership/executives.
- Coordinate travel arrangements, including flight bookings, hotel reservations, and itineraries.
- Prepare, edit, and format professional correspondence, emails, presentations, and reports.
- Maintain a secure and organized digital and physical filing system for confidential executive documents.
3. Office Coordination & Operations
- Coordinate the usage and booking of conference rooms and meeting spaces.
- Monitor and manage inventory for office supplies, stationery, and pantry necessities, liaising with vendors for timely replenishment.
- Collaborate with the HR and Admin teams to facilitate smooth onboarding for new hires regarding office protocols.
Required Qualifications & Skills
- Education: Bachelor’s degree in Business Administration, Communications, Hospitality, or a related field.
- Experience: 2–5 years of experience as a Front Office Executive, Executive Assistant, or Receptionist in a corporate environment.
- Communication: Exceptional verbal and written English communication skills.
- Tech Savviness: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organizational Skills: Strong multitasking abilities, excellent time management, and meticulous attention to detail.
- Interpersonal Skills: A professional appearance, a diplomatic attitude, and the ability to handle confidential information with discretion.
- Contact Number:-9438385000
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
Work Location: In person
