Job Description: Indirect Buying Executive
Department: Purchase
Reports To: Purchase Manager
Experience: 1-3 Years
Qualification: Graduate
(Commerce/Engineering/Management); Diploma/Degree in Supply chain/Material Management preferred.
Key Responsibilities
1. Procurement Buy indirect items across departments-Tool Room (cutting tools, dies, jigs, fixtures, gauges, Raw materials), Maintenance (mechanical/electrical/pneumatic spares, lubricants, MRO items), HR (uniforms, ID cards, joining kits, canteen & event supplies), and general items (stationery, housekeeping. IT accessories, safety/PPE, printing). Get quotes from approved vendors, compare, and raise PO in ERP after approval.
2. Vendor Coordination Follow up on quotes, deliveries & payment documents. Resolve delivery issues, maintain vendor relations, and develop alternate suppliers when needed.
3. Delivery & Documentation Track open POs, ensure on-time delivery (with priority for breakdown/urgent tooling needs), coordinate with Stores for receipt, collect invoices/challans, and maintain proper filing.
4. Cost Control Compare prices before every purchase, stay within budget, identify savings, and avoid emergency purchases through timely planning maintaining minimum stock levels for critical spares/tools. including
5. Cross-Department Coordination Work closely with Tool Room, Maintenance, HR, Admin, IT and Finance to understand their purchase needs, update them on order status, and escalate delays.
6. ERP & Reporting Raise PR/PO in ERP, keep vendor master updated, and share basic reports on pending POs.
7. Compliance Follow purchase policy & approval matrix, maintain complete documentation, confidentiality, and ethical buying practices.
Required Skills
Communication & negotiation | Basic Excel & ERP | Follow-up & coordination |
Analytical/comparison skills | Time management & attention to detail | Basic commercial
understanding
Preferred Attributes
Self-motivated, quick learner | Good interpersonal skills | Responsible & disciplined |
Positive attitude | Works well under deadlines.
Pay: ₹25,000.00 - ₹30,000.00 per month
Work Location: In person
