The opportunity: The Accounts Payable Executive role offers an opportunity to manage end-to-end accounts payable operations with a strong focus on import accounting, statutory compliance, and ERP-driven financial processes. The role plays a critical part in ensuring accurate vendor accounting, timely payments, and compliance with tax and regulatory requirements, while supporting month-end closures and audits.
Key responsibilities include:
1. Strategic Responsibilities: -
- Ensure accuracy, integrity, and standardization of Accounts Payable and import accounting processes across the organization.
- Support effective cash flow planning through timely preparation of vendor ageing, payment forecasts, and MIS reports.
- Ensure compliance with statutory, tax, FEMA, and RBI regulations related to domestic and import transactions.
- Strengthen internal controls and adherence to company accounting policies and audit requirements.
- Coordinate with cross-functional teams (Logistics, Stores, and Internal Departments) to ensure seamless financial operations.
2. Functional Responsibilities
- Handle end-to-end Accounts Payable operations including vendor bill verification, booking, and approvals.
- Book expenses (administrative, employee, and operational) using appropriate G/L accounts, cost centers, and departments.
- Pass journal entries for accruals, provisions, prepaid expenses, forex differences, and other adjustments.
- Manage import accounting including booking of supplier invoices, freight, insurance, customs duty, and CHA charges.
- Process foreign remittances and prepare documentation such as Form A2, 15CA, 15CB, and Bill of Entry verification.
- Account for forex gain/loss and ensure compliance with FEMA and RBI guidelines for import payments.
- Process domestic and foreign payments (NEFT/RTGS/IMPS/Cheque) including advance payments and adjustments.
- Perform vendor reconciliations and follow up on pending invoices and discrepancies.
- Verify GST compliance on vendor invoices, including RCM and ITC eligibility.
- Deduct and deposit TDS as per Income Tax Act within prescribed timelines.
- Support internal, statutory, and tax audits.
- Assist in month-end and year-end closing activities and ensure accurate ERP reporting.
To qualify for the role, you must have –
- Minimum 5 years of relevant experience in Accounts Payable.
- Bachelor’s degree in commerce (B. Com).
- Strong hands-on experience in SAP Business One on HANA.
- Sound working knowledge of GST, TDS, Import Accounting
Key attributes for success –
- Strong analytical and accounting skills with high attention to detail.
- Ability to work independently and manage multiple deadlines.
- Strong coordination and communication skills for internal teams and vendors.
- Process-oriented mindset with focus on accuracy and compliance.
- Proficiency in MS Excel, including pivot tables and reconciliations.
You will earn brownie points if you have –
- Exposure to handling complex import transactions and landed cost calculations.
- Experience in audit coordination and process improvement initiatives.
- Advanced Excel skills and strong Vendor Ageing reporting capabilities.
- Prior experience in multi-company or group SAP environments.
Bachelor’s degree in commerce (B. Com)
