Job title : Accoutant
Qualifications Education
- Bachelor’s Degree in Commerce (B.Com) – Mandatory
Experience
- Minimum 2–5 years of experience in accounting or finance.
- Experience in school or educational institution accounting preferred.
Technical Skills
- Tally ERP / Tally Prime
- MS Excel
- Accounting Software
- Basic knowledge of GST, TDS, PF, ESIC
Key Responsibilities
1. Accounts & Financial Management
- Maintain complete and accurate accounting records of the school.
- Record daily financial transactions including receipts, payments, expenses, and journal entries.
- Prepare and maintain:
- Cash Book
- Bank Book
- Ledger Accounts
- Fee Collection Records
- Expense Registers
- Petty Cash Records
- Monitor daily cash flow and fund utilization.
- Prepare monthly, quarterly, and yearly financial statements.
- Assist management in budget preparation and financial planning.
- Reconcile bank statements regularly and resolve discrepancies.
2. Fee Collection & Student Accounts
- Manage student fee collection processes and maintain fee records.
- Generate fee receipts, pending fee reports, and collection summaries.
- Maintain student-wise outstanding fee records.
- Coordinate with administration regarding fee dues and follow-ups.
- Handle refunds, concessions, scholarships, and adjustments as per school policies.
- Maintain proper records of transport fees, hostel fees, examination fees, and other charges.
3. Payroll & Salary Processing
- Prepare and process monthly salary statements for teaching and non-teaching staff.
- Maintain attendance and salary records in coordination with HR/Admin department.
- Process deductions including:
- PF
- ESIC
- Professional Tax
- TDS
- Loan or advance recoveries
- Ensure timely salary disbursement.
- Maintain employee reimbursement and advance records.
4. Statutory Compliance
- Ensure compliance with applicable accounting and taxation regulations.
- Prepare and maintain records related to:
- GST (if applicable)
- TDS
- PF
- ESIC
- Professional Tax
- Coordinate with auditors, consultants, and government authorities during audits and inspections.
- Assist in preparation of documents required for statutory audits and financial reviews.
5. Purchase & Expense Monitoring
- Verify bills, invoices, quotations, and payment vouchers.
- Monitor school expenses and ensure budgetary control.
- Maintain vendor payment records and follow-up schedules.
- Coordinate with purchase/admin department for payment processing.
- Ensure proper approval process before releasing payments.
6. Documentation & Record Management
- Maintain proper filing and record management of all financial documents in:
- Hard Copy Files
- Soft Copy / Digital Records
- Organize and maintain:
- Fee records
- Salary records
- Bills and invoices
- Payment vouchers
- Bank documents
- Audit files
- Taxation records
- Vendor documents
- Ensure proper indexing, labeling, and safe storage of financial records.
- Maintain backup of all digital accounting data and reports.
- Ensure confidentiality and security of financial information.
7. Reporting & Coordination
- Prepare financial MIS reports for management.
- Submit daily, weekly, and monthly financial summaries.
- Coordinate with:
- Principal
- Management
- HR Department
- Administrative Staff
- Auditors
- Banks
- Vendors
- Support management in financial decision-making and cost control.
Skills & Competencies
- Strong knowledge of accounting principles and bookkeeping.
- Proficiency in Tally, Excel, and accounting software.
- Good understanding of payroll and taxation processes.
- Strong numerical and analytical skills.
- Attention to detail and accuracy.
- Effective communication and coordination skills.
- Ability to handle confidential financial information responsibly.
- Time management and multitasking abilities.
Additional Information
- Candidate should be disciplined, trustworthy, and detail-oriented.
- Preference will be given to candidates having experience in educational institutions.
- Ability to independently manage school accounts and reporting systems is preferred.
Work Location: In person
