Janitra Digital Solutions Pvt Ltd is a technology-driven company based in Trivandrum, specializing in digital marketing and process outsourcing services for the travel and tourism industry. We are looking for a detail-oriented and organized Executive – Invoicing & Admin to manage invoicing, payment tracking, and administrative operations while ensuring accuracy, efficiency, and compliance with company standards.
This role is responsible for generating and maintaining accurate billing records, coordinating payment follow-ups, supporting financial reconciliation, and overseeing day-to-day office administration. The ideal candidate will possess strong analytical skills, excellent organizational abilities, and experience in billing, accounts, or administrative operations.
Key Responsibilities
- Generate accurate invoices based on bookings, services, and approved tariffs within defined timelines.
- Maintain complete and accurate billing records, supporting documents, and audit trails.
- Process invoice amendments, corrections, credit notes, and adjustments as required.
- Prepare and issue vouchers and billing-related documentation in accordance with company procedures.
- Track customer and partner payments, update accounting records, and reconcile invoices with received payments.
- Conduct timely payment follow-ups with guests, business partners, and internal departments to ensure prompt collections.
- Maintain outstanding receivable reports and escalate overdue or disputed payments to the reporting manager.
- Support monthly billing, reconciliation, and financial closing activities.
- Coordinate day-to-day office administration, including documentation, filing, requisitions, and office supplies.
- Schedule meetings, maintain administrative records, and support internal coordination across departments.
- Coordinate facility maintenance, office equipment servicing, and vendor support activities.
- Ensure proper utilization and maintenance of office resources while reporting operational issues proactively.
- Accurately update ERP/accounting systems and maintain data integrity across financial and operational records.
- Follow company SOPs, internal controls, compliance requirements, and confidentiality standards.
- Assist during internal and external audits by ensuring documentation is complete and readily available.
- Collaborate closely with the Reservations and Accounts teams to ensure smooth operational workflows.
Requirements
- Bachelor's Degree or Diploma in Commerce, Accounting, Finance, Business Administration, or a related discipline.
- 1–2 years of experience in Accounts, Billing, Administration, Back-office Operations, or a similar role.
- Proficiency in Microsoft Office, particularly Microsoft Excel.
- Experience working with ERP or accounting software such as TouchQ, Sevdesk, or similar platforms is preferred.
- Strong understanding of invoicing, payment reconciliation, and documentation processes.
- Excellent verbal and written communication skills in English.
- High attention to detail with strong analytical and organizational skills.
- Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
- Strong interpersonal skills with a proactive and collaborative approach.
- Ability to maintain confidentiality while handling financial and operational information.
- Willingness to work in a fast-paced environment and provide support during weekends, audits, training, or special operational requirements when necessary.
Pay: ₹20,000.00 - ₹22,000.00 per month
Benefits:
- Food provided
- Health insurance
Work Location: In person
