Job Description – HR & Admin Coordinator
Job Title: HR & Admin Coordinator
Experience: 3–6 Years
Job Location: Bengaluru (Hebbal)
Employment Type: Full-Time
Notice Period: Immediate Joiners Preferred
CTC: ₹5.0 LPA – ₹6.5 LPA (Based on Experience)
Job Summary
We are looking for an experienced and self-driven HR & Admin Coordinator with 3–6 years of hands-on experience in Payroll, Attendance Management, and HR Administration. This is an Individual Contributor (IC) role, requiring the candidate to independently manage end-to-end payroll processing, statutory compliance, and HR operations while ensuring adherence to the Karnataka Shops and Commercial Establishments Act and other applicable labor laws.
Key Roles & Responsibilities
- Independently process end-to-end monthly payroll with 100% accuracy.
- Manage employee attendance, leave records, and attendance regularization.
- Calculate monthly salaries, Full & Final Settlements (F&F), arrears, incentives, reimbursements, and statutory deductions.
- Coordinate and ensure timely statutory compliance submissions through third-party consultants, including:
- Employees' Provident Fund (EPF)
- Employees' State Insurance (ESI)
- Professional Tax (PT)
- Labour Welfare Fund (LWF), where applicable
- Tax Deducted at Source (TDS)
- Ensure complete compliance with the Karnataka Shops and Commercial Establishments Act and other applicable labor regulations.
- Prepare, maintain, and update all statutory registers, records, and compliance documentation.
- Coordinate with auditors and consultants during payroll and statutory audits.
- Generate, validate, and maintain payroll MIS reports, attendance reports, and management dashboards.
- Resolve employee queries related to payroll, attendance, leave, statutory deductions, and HR operations.
- Maintain employee records, HR documentation, and confidential information with complete accuracy.
- Ensure timely submission of statutory returns and compliance-related documentation.
- Support day-to-day HR administration activities as required.
Required Skills
- 3–6 years of relevant experience in Payroll Processing and HR Operations.
- Strong working knowledge of the Karnataka Shops and Commercial Establishments Act and other applicable labor laws.
- Hands-on experience in payroll processing for medium-sized organizations.
- Good understanding of:
- Provident Fund (PF)
- Employees' State Insurance (ESI)
- Professional Tax (PT)
- Labour Welfare Fund (LWF)
- Gratuity
- Bonus
- Leave Encashment
- Full & Final Settlement (F&F)
- Excellent knowledge of attendance and leave management systems.
- Strong proficiency in Advanced Microsoft Excel, including:
- VLOOKUP
- Pivot Tables
- Advanced Formulas
- Data Analysis
- Experience working with HRMS and payroll software.
- Excellent analytical, organizational, and problem-solving skills.
- Ability to work independently with minimal supervision.
- Strong communication and interpersonal skills.
- High level of integrity, professionalism, and confidentiality.
Preferred Qualifications
- Bachelor's degree in Human Resources, Commerce, Business Administration, or a related field.
- Relevant certifications in Payroll Management or Labor Laws will be an added advantage.
What We Are Looking For
- A proactive HR professional who can independently own payroll and statutory compliance functions.
- Strong attention to detail with the ability to meet strict payroll deadlines.
- Excellent proficiency in Advanced Microsoft Excel.
- Immediate joiners will be given preference.
- Ability to work efficiently in an Individual Contributor (IC) role with minimal supervision.
Location: Bengaluru (Hebbal)
Employment Type: Full-Time
Experience: 3–6 Years
CTC: ₹5.0 LPA – ₹6.5 LPA (Based on Experience)
Notice Period: Immediate Joiners Preferred
Pay: ₹500,000.00 - ₹650,000.00 per year
Work Location: In person
