Job Description – Estate Manager / House Manager
Position: Estate Manager / House Manager
Location: Chattarpur, New Delhi – Private Farmhouse of CMD
Property Size: Approximately 3 Acres
Working Hours: 9 hours per day
Working Days: 6 days a week
Weekly Off: Sunday
Reporting To: CMD / Authorized Management Representative
Team Size: Approximately 40 employees
About the Role
We are looking for an experienced, highly responsible, and hands-on Estate Manager / House Manager to oversee the complete day-to-day operations, maintenance, upkeep, and services of a 3-acre private farm house in Chattarpur.
The incumbent will be responsible for managing a team of approximately 40 employees and ensuring that the property, residence, gardens, infrastructure, utilities, and support services are maintained to the highest standards.
The ideal candidate should have strong people-management skills, excellent coordination abilities, attention to detail, and the flexibility to manage situations that may require working beyond standard timings.
Key Responsibilities
1. Estate & Property Management
- Oversee the complete day-to-day functioning and upkeep of the 3-acre farm house.
- Ensure the property, buildings, external areas, utilities, and facilities remain clean, functional, safe, and well-maintained.
- Conduct regular inspections of the property and identify maintenance requirements proactively.
- Coordinate preventive and corrective maintenance activities.
- Ensure all facilities are operational and ready as per the requirements of the CMD and family.
2. Team Management
- Directly manage and coordinate a team of approximately 40 employees.
- Plan manpower deployment, shifts, duties, leave, and daily responsibilities.
- Monitor attendance, discipline, grooming, conduct, and performance.
- Ensure effective coordination between different departments and teams.
- Train, guide, and motivate staff to maintain high service standards.
- Handle staff-related issues and escalate serious matters when required.
3. Departments Under the Estate Manager
The role will have responsibility and coordination oversight for functions including:
- Plumbing & Maintenance
- PEM / Electrical & Mechanical Maintenance
- Horticulture & Landscaping
- Façade / External Building Maintenance
- Housekeeping and other estate-support functions, as applicable
- Coordination with external vendors, contractors, and service agencies
4. Horticulture & Landscaping
- Ensure proper maintenance of lawns, gardens, plants, trees, and landscaped areas.
- Coordinate with horticulture staff for watering, pruning, plantation, pest control, fertilization, and seasonal maintenance.
- Maintain the overall aesthetic appearance of the farm house and surrounding areas.
5. Maintenance & Engineering
- Monitor plumbing, electrical, mechanical, HVAC, water supply, drainage, pumps, and other essential systems.
- Ensure preventive maintenance schedules are followed.
- Coordinate with technicians and external agencies for specialized repairs.
- Maintain records of maintenance activities and recurring issues.
- Ensure breakdowns are attended to promptly.
6. House & Guest Readiness
- Ensure the residence and all relevant areas are prepared as per the CMD/family's requirements.
- Coordinate with housekeeping, maintenance, horticulture, and other teams before important visits, events, or gatherings.
- Ensure high standards of cleanliness, presentation, functionality, and service at all times.
7. Vendor & Contractor Management
- Coordinate with external contractors, technicians, suppliers, and service providers.
- Monitor the quality and timely completion of outsourced work.
- Verify work completion and coordinate with the concerned team for service-related issues.
- Ensure vendors follow property rules, safety requirements, and expected service standards.
8. Inventory & Cost Control
- Monitor consumption and availability of maintenance and estate-related materials.
- Ensure proper stock levels of essential items.
- Minimize wastage and unnecessary expenditure.
- Maintain appropriate records of inventory, maintenance materials, and equipment.
9. Safety & Security Coordination
- Ensure basic safety standards are followed across the estate.
- Coordinate with security personnel and other teams for smooth property operations.
- Identify potential safety, maintenance, or operational risks and take corrective action promptly.
- Ensure emergency situations are handled efficiently and escalated appropriately.
10. Reporting & Administration
- Maintain daily/weekly operational reports as required.
- Report important maintenance issues, staff matters, expenditure, and incidents to management.
- Maintain records related to manpower, maintenance, vendors, assets, and property operations.
- Ensure instructions from the CMD/management are implemented promptly and discreetly.
Candidate Profile
Education
- Graduate or Diploma in Facility Management, Hospitality Management, Engineering, Hotel Management, Property Management, or a related field is preferred.
Experience
- 8–15 years of relevant experience in estate management, luxury residential property management, private farm house management, facility management, hospitality, or a similar environment.
- Experience managing a large team of 30–40+ employees is highly preferred.
- Experience managing a high-value private residence, luxury estate, farm house, palace, hotel, or large residential property will be an advantage.
Key Skills & Competencies
- Strong people and team management skills
- Excellent property and facility management capabilities
- Good knowledge of plumbing, electrical/mechanical systems, horticulture, and general maintenance
- Vendor and contractor management
- Strong communication and coordination skills
- Problem-solving and decision-making ability
- High attention to detail
- Ability to maintain confidentiality and professionalism
- Strong organizational and administrative skills
- Proactive and hands-on approach
- Ability to manage multiple departments simultaneously
- High level of ownership and accountability
Working Conditions
- Working Hours: 9 hours per day
- Working Days: 6 days per week
- Weekly Off: Sunday
- The candidate must be flexible with working timings and should be willing to extend or adjust working hours whenever required based on the requirements of the CMD/family, events, emergencies, or operational needs.
- The role requires a hands-on, highly responsive, and service-oriented approach.
Ideal Candidate
The ideal candidate will be a mature, well-presented, dependable, and highly organized professional who can independently manage the complete operations of a large private estate. The person should be comfortable managing a sizeable workforce, coordinating multiple technical and non-technical departments, and ensuring that every aspect of the property operates smoothly and discreetly.
Confidentiality, integrity, flexibility, and strong ownership of the property are essential for this position.
Pay: ₹70,000.00 - ₹80,000.00 per month
Work Location: In person
