Job description:
1. Billing and Invoicing:
- Prepare and generate E-Invoices & E-way bills based on sales orders, contracts, or other related documentation.
- Ensure the accuracy of E-Invoices, including taxes, discounts, and other applicable charges.
- Monitor and track overdue payments and follow up with customers for timely collections.
- Ensure that all required documents (e.g., invoices, packing lists) are attached and accurate before dispatch.
- Coordinate with the production team to ensure that the right products are picked and packed for delivery.
2. Dispatch Management:
- Organize and schedule dispatch operations, co-ordinate with transporter for dispatch of goods on time
- Ensure the timely dispatch of goods based on customer orders and shipping schedules.
- Monitor shipment progress and track the movement of goods to ensure timely delivery.
3. Record Keeping and Documentation:
- Maintain and update billing records in the accounting system.
- Ensure all billing documents are filed and stored in an organized manner.
- Update client information and payment history regularly in the system.
- Update inventory systems and databases to reflect the dispatched items and quantities.
4. Payment Processing:
- Process payments received from clients, ensuring correct allocation to respective accounts.
- Coordinate with the finance department to reconcile payments and outstanding balances.
5. Handling Customer Inquiries:
- Respond to customer inquiries related to billing issues, disputes, and clarifications.
- Resolve billing discrepancies in a timely manner and escalate unresolved issues to senior management.
- Work with the sales or customer service team to ensure accurate billing details.
6. Reporting:
- Prepare and provide billing-related reports to management as needed.
- Assist with financial reporting related to revenue recognition, aging reports, and financial audits.
7. Compliance and Taxation:
- Ensure that all billing processes comply with relevant tax laws and regulations.
- Work with the accounting team to ensure that applicable taxes are correctly applied.
8. Collaboration:
- Collaborate with other departments (sales, finance, and customer service) to ensure a smooth billing process.
- Participate in process improvement initiatives to streamline billing procedures.
Required Skills and Qualifications:
- Education: A Bachelor's degree in Commerce, Accounting, Business Administration, or a related field is preferred.
- Experience: Minimum 1-2 years of experience in billing, accounting, or a related field.
- Technical Skills:
- Proficiency in accounting software (Tally Prime).
- Familiarity with Microsoft Office Suite (Excel, Word).
- Knowledge of invoicing systems and financial procedures.
- Attention to Detail: Strong focus on accuracy, ensuring that invoices and financial records are correct.
- Communication Skills: Ability to effectively communicate with clients and internal teams to resolve billing-related issues.
- Problem-Solving Skills: Ability to handle billing discrepancies and offer solutions.
- Time Management: Capable of handling multiple tasks, ensuring that billing deadlines are met.
Preferred Skills:
- Experience in the industry: Experience in manufacturing industries may be advantageous.
- Certifications: Certification in accounting (Tally) may be preferred.
Pay: ₹16,000.00 - ₹22,000.00 per month
Work Location: In person
