Job Description (JD)Data Entry Operator – Choice Foundation School Screening Programme
Job Title: Data Entry Operator
Department: School Screening Programme
Location: As assigned (Hospital/School Screening Sites)
Reporting To: Programme Coordinator / HR Manager / Project Manager
Employment Type: Full-Time
Job Summary
The Data Entry Operator is responsible for accurately entering, maintaining, and managing data collected during the Choice Foundation School Screening Programme. The role involves recording student health screening information, maintaining confidential records, generating reports, and ensuring timely submission of data to the programme management team.
Key Responsibilities
- Enter student screening data accurately into the designated software/database.
- Verify the accuracy and completeness of data collected from screening forms.
- Maintain and update electronic records of students screened.
- Ensure confidentiality of all student and medical information.
- Generate daily, weekly, and monthly reports as required.
- Coordinate with doctors, nurses, optometrists, audiometrists, and programme staff to obtain complete data.
- Identify and correct data discrepancies and missing information.
- Scan, file, and organize physical and electronic records.
- Maintain backup copies of programme data.
- Assist in preparing summary reports and statistical data.
- Support administrative activities related to the screening programme.
- Perform any other duties assigned by the Programme Coordinator or Management.
Qualifications
- Bachelor's Degree or Intermediate with relevant computer certification.
- Certification in Computer Applications/Data Entry is preferred.
Experience
- 1–2 years of experience in data entry or office administration.
- Experience in healthcare, hospitals, NGOs, or school health programmes is an added advantage.
Required Skills
- Excellent typing speed with high accuracy.
- Proficiency in MS Office (Excel, Word, and Outlook).
- Knowledge of Google Sheets and online data entry tools.
- Strong attention to detail.
- Good communication and interpersonal skills.
- Ability to maintain confidentiality of sensitive information.
- Time management and organizational skills.
- Ability to work under pressure and meet deadlines.
Key Competencies
- Accuracy and attention to detail
- Data management skills
- Teamwork and coordination
- Problem-solving ability
- Integrity and confidentiality
- Adaptability and flexibility
Working Conditions
- Travel to schools as part of the screening programme may be required.
- Ability to work in field settings and handle large volumes of data.
- May require occasional weekend work based on programme schedules.
Performance Indicators (KPIs)
- Accuracy of data entry (minimum 99% accuracy).
- Timely completion of daily data uploads.
- Zero data confidentiality breaches.
- Timely submission of programme reports.
- Proper maintenance of digital and physical records.
- Compliance with programme documentation standards.
Pay: From ₹18,000.00 per month
Work Location: In person
