A. Facility & Office Management
● Oversee day-to-day admin operations across all stores, HO and PHI Clinic
● Ensure all offices, stores and clinic premises are well-maintained, clean and fully operational
● Manage housekeeping, security, pantry and general maintenance across all locations
● Conduct regular visits and facility audits at all locations
● Ensure all premises meet TDF Diamonds & Gold brand standards at all times
B. Vendor & Contract Management
● Identify, negotiate and finalize vendors for AMC, repairs, housekeeping, security, courier, stationery and
pantry supplies
● Ensure all vendor contracts are active, documented and renewed well before expiry
● Track vendor performance regularly and take corrective action when required
● Maintain a central vendor database with contracts, agreed rates and SLAs
● Continuously explore cost-saving alternatives without compromising on quality or service
C. Asset & Inventory Management
● Maintain an updated asset register for all locations covering furniture, electronics and equipment
● Track asset movements, repairs, replacements and disposals across stores, HO and clinic
● Manage procurement and distribution of stationery, pantry, printing and office supplies
● Conduct monthly asset and inventory audits at all locations
D. Statutory Compliance & License Management
● Ensure all licenses and statutory documents are valid and renewed on time across all locations
● Track and manage: Shops & Establishment License, Trade License, Fire NOC, Signage Permissions and
PHI Clinic-specific licenses
● Maintain a license expiry tracker and initiate renewals at least 60 days in advance
● Coordinate with legal and finance teams for timely and accurate compliance
E. Travel & Accommodation Management
● Manage all employee travel bookings including flights, trains and hotel accommodations
● Ensure travel policy compliance and maintain strict cost control on all bookings
● Handle travel reimbursements, documentation and vendor tie-ups for travel arrangements
F. Events & Infrastructure Support
● Support execution of company events, exhibitions and society events in coordination with the marketing
team
● Manage office infrastructure upgrades, renovations and repairs at all locations
● Ensure all new store setups or clinic expansions are administratively ready before launch date
G. Team Management – 3 Team Members
● Directly manage, guide and supervise 3 Admin Team Members across locations
● Assign daily tasks and KFAs, track EOD updates and review performance weekly
● Mentor and develop team members for improved efficiency and accountability
● Conduct regular performance reviews and escalate concerns to HR when required
● Ensure both team members always follow admin SOPS and company standards
H. Cost Control & Budget Management
● Prepare and manage the annual admin budget across all stores, HO and PHI Clinic
● Track and report monthly admin expenses to senior management
● Identify and implement cost-saving opportunities across all admin functions
● Ensure all admin expenses are within approved budgets and properly documented
Pay: ₹400,000.00 - ₹600,000.00 per year
Work Location: In person
