Executive Assistant (EA)
Location: Indore, India
Job Type: Full-Time
Experience: 1–3 Years
Industry: IT Services
About Ignatiuz
Ignatiuz is a digital transformation and intelligent workplace consulting company with offices in Pennsylvania, USA, and Indore, India. We help organizations accelerate business performance through innovation, automation, and modern workplace solutions.
Our team has successfully delivered high-quality solutions for Fortune 500 clients, enabling operational excellence and sustainable growth.
Role Overview
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support leadership and cross-functional teams. This role involves calendar management, stakeholder coordination, project tracking, documentation, and operational support across multiple initiatives.
The ideal candidate is an excellent communicator who thrives in a fast-paced environment, takes ownership of tasks, and can effectively coordinate across teams, regions, and time zones.
Key Responsibilities
- Manage executive calendars, schedules, meetings, and follow-up activities.
- Coordinate communication between leadership, clients, partners, and internal teams.
- Prepare meeting agendas, minutes, action items, reports, and status updates.
- Maintain project trackers and workflow boards using tools such as Microsoft Teams, Smartsheet, or Monday.com.
- Conduct regular follow-ups with stakeholders to ensure timely completion of tasks and project milestones.
- Support conferences, webinars, speaking engagements, outreach initiatives, and operational activities.
- Assist with CRM updates, reporting, communication tracking, and outreach management.
- Maintain organized documentation, SOPs, records, and operational processes.
- Coordinate activities across multiple locations and time zones.
- Work closely with leadership to ensure smooth execution of strategic and operational priorities.
RequirementsEssential Qualifications
- 1–2 years of experience in Executive Assistant, Operations, Administrative Support, Project Coordination, or similar roles.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- High attention to detail and ability to manage multiple priorities.
- Strong follow-up, coordination, and stakeholder management skills.
- Ability to work independently with minimal supervision.
- Professional, proactive, and execution-focused mindset.
- Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams).
Preferred Qualifications
- Experience with Smartsheet, Monday.com, HubSpot, or similar workflow/CRM tools.
- Familiarity with AI productivity tools such as ChatGPT, DeepSeek, or similar platforms.
- Understanding of US business communication and professional workplace culture.
- Experience working across multiple time zones.
- Availability to overlap with US Eastern Time (EST) business hours on selected days.
Preferred Candidate Profile
- Strong sense of ownership and accountability.
- Solution-oriented and proactive approach.
- Ability to adapt quickly to changing priorities.
- Comfortable collaborating with multiple teams and stakeholders.
- Strong documentation and process-management capabilities.
- Ability to maintain confidentiality and professionalism.
What We Offer
- Direct exposure to leadership and strategic initiatives.
- Opportunities to develop skills in executive coordination, operations, project management, and stakeholder engagement.
- Collaborative, growth-focused work environment.
- Career advancement opportunities across operations, project coordination, and executive support functions.
Pay: ₹12,533.03 - ₹46,165.02 per month
Work Location: In person
