Job Description: Shipping Coordinator (Freight Purchase Executive)
Position: Shipping Coordinator (Freight Purchase Executive)
Location: [Location]
Department: Ocean Freight Operations / Procurement
Employment Type: Full-Time
About the Role
We are looking for a detail-oriented and proactive Shipping Coordinator (Freight Purchase Executive) to join our logistics team. The ideal candidate will have experience in international shipping, freight procurement, and coordination with shipping lines, NVOCCs, freight forwarders, and transport vendors. The role requires strong negotiation skills to secure competitive freight rates while ensuring smooth execution of shipments.
Key Responsibilities
- Source and negotiate competitive ocean freight rates with shipping lines, NVOCCs, freight forwarders, and logistics partners.
- Build and maintain strong relationships with shipping lines and transport vendors.
- Compare freight quotations and prepare cost analyses to maximize profitability.
- Coordinate bookings with shipping lines and ensure timely space confirmation.
- Monitor vessel schedules, sailing updates, rollovers, and transit times.
- Coordinate with operations, sales, documentation, and customer service teams for smooth shipment execution.
- Ensure timely release of Shipping Instructions (SI), VGM submissions, and booking confirmations.
- Track shipments and proactively resolve operational issues or delays.
- Maintain updated freight rate sheets and vendor databases.
- Coordinate inland transportation where required.
- Verify freight invoices and ensure billing accuracy.
- Support the sales team by providing timely quotations and rate updates.
- Ensure compliance with shipping regulations and company SOPs.
- Prepare reports on freight costs, vendor performance, and shipment status.
Required Skills
- Strong knowledge of ocean freight operations and international shipping.
- Understanding of Incoterms, Bills of Lading, container types, and shipping documentation.
- Excellent negotiation and vendor management skills.
- Ability to work under pressure and manage multiple shipments simultaneously.
- Strong analytical and problem-solving abilities.
- Excellent communication and interpersonal skills.
- High attention to detail and organizational skills.
- Proficiency in Microsoft Excel, Outlook, and logistics software/ERP systems.
Qualifications
- Bachelor's degree in Logistics, Supply Chain Management, Commerce, Business Administration, or a related field.
- 2–5 years of experience in freight purchasing, shipping coordination, or ocean freight operations.
- Experience dealing directly with shipping lines and freight forwarders is mandatory.
- Knowledge of international trade procedures and customs documentation is preferred.
Preferred Experience
Candidates with experience handling freight procurement for export/import shipments and negotiating with major shipping lines such as CMA CGM, MSC, Maersk, Hapag-Lloyd, ONE, Evergreen, COSCO, and OOCL will be given preference.
Pay: ₹15,000.00 - ₹40,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Provident Fund
Work Location: In person
