Maharashtra Front office specialist Jobs – 89 Open Jobs Today

Senior Admin Specialist - Pune
Keywords Studios —Pune, Maharashtra
- Full-time
- Microsoft Office
- Master's degree
- Bachelor's degree
Quick apply
2d
KYC Refresh Senior Analyst
Barclays —Pune, Maharashtra
- English
- Administrative experience
- Communication skills
Client Services Specialist - CLO
Deutsche Bank —Mumbai, Maharashtra
- Full-time
- Microsoft Excel
- English
- Microsoft Office
- Health insurance
Project Manager
Barclays —Pune, Maharashtra
- Analysis skills
- Project management
- Agile
Front Office Associate
The Machan —Andheri, Mumbai, Maharashtra
Senior Knowledge Specialist
NICE —Pune, Maharashtra
- Remote
- JavaScript
- Agile
- AI
Quick apply
PA Monitoring Analyst
Barclays —Pune, Maharashtra
- Microsoft Powerpoint
- Microsoft Excel
- Windows
Talent Acquisition Specialist
Meravilla Solutions LLP —Vikhroli, Mumbai, Maharashtra
- ₹25,000 - ₹40,000 a month
- Full-time
- Sales
- Recruiting
- In-person
Quick apply
Application Specialist
Align Technology —Mumbai, Maharashtra
- Full-time
- Remote
- CAD
- English
- Travel
Quick apply
Program Specialist
Direct ATPI —Mumbai, Maharashtra
- Microsoft Word
- Microsoft Excel
- Customer service
Strategic Sourcing Specialist
Fleet Management —Andheri, Mumbai, Maharashtra
- English
- Microsoft Office
- Analysis skills
DWS Internal Auditor – Group Functions & APAC, AVP
Deutsche Bank —Pune, Maharashtra
- Full-time
- English
- Master's degree
- Analysis skills
- Health insurance
Vice President Treasury Opeartions
Barclays —Mumbai, Maharashtra
- Microsoft Powerpoint
- Microsoft Excel
- Salesforce
Senior OTC Valuation Specialist (OTC Pricing & Valuation)
Citco —Maharashtra
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Environment Support Analyst
Barclays —Pune, Maharashtra
- Oracle
- Windows
- Administrative experience
11d
Senior Specialist, Data Management & Quantitative Analysis
The Bank of New York Mellon Corporation —Maharashtra
- Full-time
- Microsoft Excel
- Microsoft Access
- Finance
- Paid time off
Operations Specialist - Client Reporting, AVP
Deutsche Bank —Pune, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Access
- Health insurance
Associate Service Desk Analyst
HealthEdge —Pune, Maharashtra
- Full-time
- Remote
- Microsoft Outlook
- Software troubleshooting
- English
4d
Assurance Lead UKCB & GMO
Barclays —Pune, Maharashtra
- Management
- Analysis skills
- Project management
9d
User Support - Commodities Advanced Specialist
Bloomberg —Mumbai, Maharashtra
- Customer service
12d

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Senior Admin Specialist - Pune

Keywords Studios -
Pune, Maharashtra

Quick apply

Job details

Full-time
2 days ago

Qualifications

Microsoft Office
Master's degree
Bachelor's degree
Business Administration
Document management systems
MBA
Communication skills

Full job description

About the Role

We are looking for a seasoned Admin Specialist to anchor our operations in Pune. With a decade of experience, you will be the backbone of our office — ensuring smooth day-to-day administration, supporting leadership, and driving operational efficiency across the organization. The candidate shall be handling the front desk / reception of Helpshift Office, Pune.

Critical Functions

1. Office & Facility Management

Oversee end-to-end office operations including vendor coordination, AMC contracts, housekeeping, and security
Manage facility upkeep, space planning, and infrastructure maintenance across Pune premises
Ensure a safe, functional, and productive work environment at all times
Assist in planning and executing fire drills, emergency evacuation procedures, and crisis response protocols to ensure employee safety and regulatory compliance

2. Executive & Leadership Support

Manage senior leadership calendars, travel itineraries, and board meeting logistics
Handle confidential correspondence and documentation with the highest level of discretion
Coordinate executive visits, client meetings, and offsites end-to-end

3. Procurement & Vendor Management

Source, evaluate, negotiate, and manage vendor relationships for office supplies, travel, events, and IT peripherals
Track budgets, process purchase orders, and ensure timely payments and renewals
Maintain a preferred vendor list and conduct periodic performance reviews

4. Employee Experience & Onboarding Support

Coordinate new hire setup — ID cards, seating, assets, system access, and admin onboarding checklists
Support employee engagement activities, town halls, and internal events
Act as the first point of contact for employee admin queries and facility requests

5. Travel & Accommodation Coordination

Plan and book domestic and international travel — flights, hotels, visa processing, and local transport
Ensure policy compliance and cost optimization across all travel bookings
Maintain travel records and assist employees with reimbursement documentation

6. Compliance & Records Management

Maintain statutory registrations, company licenses, and all official documentation
Ensure timely renewals and liaise with legal, finance, and government bodies as needed
Implement document management systems and maintain audit-ready records

7. Admin Budgeting & Cost Control

Prepare and track the annual admin budget across facilities, travel, and procurement
Analyse spend patterns, identify cost-saving opportunities, and report monthly to the operations head
Benchmark admin costs against industry standards and drive continuous improvement

Requirements

What We're Looking For

5 to 7 years in administration, preferably in an IT product or tech services company
Strong command over vendor negotiations, facility management, and procurement processes
Proficient in MS Office (mandatory) , Google Workspace (preferable)
Excellent communication, stakeholder management, and problem-solving skills
Graduate in any discipline; MBA or PG Diploma in Management preferred
Ability to multitask, prioritize independently, and operate with minimal supervision
High attention to detail and a proactive, ownership-driven mindset

Benefits

Daily Free Meals - onsite

Worker's insurance
Paid Time Offs
Other employee benefits to be discussed by our Talent Acquisition team in India.

Helpshift embraces diversity. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, sexual orientation, gender identity, religion, national origin, citizenship, marital status, veteran status, or disability status.

Privacy Notice

By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice at https://www.keywordsstudios.com/en/applicant-privacy-notice.

Role Information: EN

Studio: Helpshift

Location: Asia Pacific, India, Pune

Area of Work: Player Engagement

Service: Engage

Employment Type: Full Time, Permanent

Working Pattern: In Office

Quick apply

Refine Your Search

front office specialist jobs in maharashtra

Senior Admin Specialist - Pune

KYC Refresh Senior Analyst

Client Services Specialist - CLO

Project Manager

Front Office Associate

Senior Knowledge Specialist

PA Monitoring Analyst

Talent Acquisition Specialist

Application Specialist

Program Specialist

Strategic Sourcing Specialist

DWS Internal Auditor – Group Functions & APAC, AVP

Vice President Treasury Opeartions

Senior OTC Valuation Specialist (OTC Pricing & Valuation)

Environment Support Analyst

Senior Specialist, Data Management & Quantitative Analysis

Operations Specialist - Client Reporting, AVP

Associate Service Desk Analyst

Assurance Lead UKCB & GMO

User Support - Commodities Advanced Specialist

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