Total Number of Openings
1
Role: Administrative Assistant
The Chevron Engineering and Innovation Excellence Center (ENGINE) in Bengaluru India brings together the resources and expertise of the Chevron global network with talent in India to enhance agility and technological innovation to optimize solutions for the world’s current and future energy challenges. As one of the leading energy providers worldwide, Chevron is involved in the production of crude oil and natural gas, manufacturing of transportation fuels, lubricants, petrochemicals, and additives, and the development of enabling technologies.
Chevron's vision is to be the global energy company most admired for its people, partnerships, and performance. With a clear purpose to develop affordable, reliable, ever-cleaner energy that enables human progress, we believe human ingenuity has the power to solve any challenge and overcome any obstacle. Meeting the world’s growing energy needs requires the pursuit of innovations and advancements that deliver a better future for all.
About the position
We are seeking an experienced, highly organized, and proactive Administrative Assistant to provide comprehensive administrative support to our Senior Leader/Board of Director in Chevron ENGINE. This role is central to ensuring the executive’s time, priorities, and strategic initiatives are managed with precision and professionalism. The ideal candidate thrives in a fast-paced environment, exercises impeccable judgment, and brings a high degree of confidentiality, communication excellence, and stakeholder management capability. This position requires a professional who can anticipate needs, solve problems independently, and represent the Executive Office with credibility and discretion.
Chevron ENGINE supports global operations, and work hours are aligned to business needs. Standard working hours are 8:00 AM to 5:00 PM or 1:30 PM to 10:30 PM, Monday to Friday. These may evolve based on operational or business requirements.
Key Responsibilities
Executive Support
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Independently manage complex and dynamic calendars, appointments, and multi-time-zone scheduling.
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Coordinate end-to-end domestic and international travel, including visas, itineraries, logistics, and trip briefing documents.
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Prepare meeting agendas, talking points, and follow-up on action items.
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Prioritize and manage internal and external communications, ensuring timely responses and identifying critical matters requiring executive attention.
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Act as a trusted liaison between the C-Suite Executive and internal/external stakeholders.
Administrative & Operational Excellence
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Prepare, proof-read, and edit reports, correspondence, and executive-level documents with high accuracy.
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Maintain well-structured digital and physical filing systems for secure and efficient document retrieval.
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Support budgetary tasks, including expense reports and purchase orders in line with company policies.
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Handle onboarding/offboarding coordination for team members, including system access and equipment setup with the help of responsible functions.
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Maintain and real time update of organizational charts, executive bios, and departmental documentation.
Event & Project Coordination
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Lead / coordinate end to end logistics for leadership meetings, conferences, town halls, and high-profile events.
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Partner with cross-functional teams to ensure seamless executive participation.
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Assist with strategic projects, research, data gathering, and preparation of executive dashboards or reports.
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Support onsite event operations when needed.
Stakeholder & Communication Management
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Serve as a key point of contact for senior internal leaders, global teams, clients, and external partners.
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Draft professional correspondence, internal communications, and executive announcements.
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Ensure clear and timely communication of updates, decisions, and actions across relevant teams.
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Build productive working relationships across multiple business functions and global time zones.
Required Experience
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12+ years of administrative experience in a global multinational company environment with Senior Executive(s) office.
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Demonstrated ability to handle highly confidential information with discretion and integrity.
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Strong proficiency in Microsoft Office Suite / Workday.
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Excellent verbal and written communication skills with a strong command of English; proficiency in Kannada is an added advantage.
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Proven ability to manage competing priorities in a high-pressure, fast-paced environment.
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Strong organizational, time management, and multitasking abilities with exceptional attention to detail.
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Professionalism, strong interpersonal skills, and ability to engage effectively with senior stakeholders.
Preferred Qualifications
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Bachelor’s degree in Business Administration, Management, or related field.
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Experience supporting global executives or working across international teams.
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Prior experience coordinating international travel and executive events.
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Ability to anticipate needs, take initiative, and operate with minimal supervision.
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Experience in corporate or energy sector environments is an advantage.
Key Competencies
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Exceptional organization & planning skills
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Proactive mindset and problem-solving capability
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Professional communication & interpersonal skills
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High attention to detail and accuracy
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Ability to manage multiple priorities under tight deadlines
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Cultural awareness and global mindset
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Integrity, discretion, and executive presence
What we can offer you
Everything we do at Chevron is guided by our values and our commitment to The Chevron Way.
Have the opportunity to take part in world-leading energy projects, advance your professional development and expand your career within an inclusive and collaborative workplace.
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Join a workplace where innovation, collaboration and safety are at the core of how we work.
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Work in thoughtfully designed environments that support focus, well-being, and innovation enhanced by digital tools that enable seamless collaboration.
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Grow through structured learning, mentorship, and opportunities to contribute to impactful projects that align with Chevron’s values and business priorities.
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Access comprehensive benefits that support your health, well-being, and work-life balance.
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Engage with emerging technologies and digital solutions that are shaping the future of energy and enterprise.
diversity, equity & inclusion statement
Chevron values inclusivity and promotes a workplace that seeks to welcome contributions from all people. We encourage people of all abilities, genders, cultures, and backgrounds to apply.
Chevron is committed to building a safe and respectful workplace where everyone is valued for their contribution to our energy future.
Chevron participates in E-Verify in certain locations as required by law.
how to apply
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
Privacy and Terms and Conditions
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Please access the Global Application Statements, select the country where you are applying for employment. By applying, you acknowledge that you have read and agree to the country specific statement.
Terms of Use
“ENGINE” refers to the Chevron Engineering and Innovation Excellence Center, which operates under Chevron Global Technology and Services Private Limited, an affiliate of Chevron Corporation. References to ENGINE in this document are for convenience only and do not denote a separate legal entity.
This job advertisement is intended to provide a general overview of the role and workplace environment. Role details and outcomes may vary based on business needs and individual performance.
Chevron participates in E-Verify in certain locations as required by law.
