Job Title: Executive Secretary - Clinical Research Organisation
Company: Forward Life Pvt Ltd
Location: Hyderabad
Industry: Clinical Research Organization (CRO)
Employment Type: Full-time (On-site)
Salary: As per Company norms
Shift: Rotational shifts (mandatory)
Agreement: Candidate must agree to a 2-year employment agreement
Preferred Candidates: Male / Female
About the Company
Forward Life Pvt. Ltd. (FLPL) is a rapidly growing Clinical Research Organization offering services in Clinical Operations, Pharmacovigilance, Regulatory Affairs, and Quality. We operate with global standards, strategic leadership, and high professional ethics.
Candidate Profile
Gender: Male / Female
Age: 21–30 years
Educational Background:
BBA (Business Administration)
MBA (Marketing / Business Development / Healthcare Management)
PGDM (Sales & Marketing)
Postgraduate / Master’s degree holders preferred
Candidates with international education (UK, USA, Australia, Canada, Singapore, etc.) are strongly encouraged
Strong communication and interpersonal skills are essential
Professional Experience
5-10 year as an Executive Assistant, Secretary, Administrative Coordinator, or similar role
Experience in a global, corporate, or multinational environment is an added advantage
Preferred Background:
NRI returnees
Candidates with international exposure or higher studies abroad
Position Summary
We are seeking a polished, globally experienced professional to provide high-level executive, administrative, and strategic support to the CEO. The ideal candidate will demonstrate maturity, confidentiality, exceptional communication skills, and the capability to handle milestone tracking, operational coordination, and strategic assistance with precision.
Responsibilities
Executive Assistance & Coordination
Manage the CEO’s calendar, schedules, and workflow
Organize domestic and international travel arrangements
Coordinate internal & external audits, regulatory processes, and accreditation/licensing activities
Organize meetings and ensure follow-up on tasks and action items
Communication & Correspondence
Draft, review, and manage confidential documents and communications
Handle the CEO’s emails, calls, and high-level correspondence
Act as the primary liaison between the CEO and senior leadership, clients, and stakeholders
Strategic & Administrative Support
Assist in milestone management and tracking key business priorities
Maintain dashboards, KPI monitoring tools, and performance trackers
Conduct research and compile information for reports, presentations, and board documents
Support internal training programs, including scheduling and logistics
Meeting Management
Organize leadership and client meetings
Prepare meeting agendas, minutes, and documentation
Ensure timely follow-up on action points
Maintain accurate and confidential meeting records
Liaison & Representation
Represent the CEO professionally across departments and external stakeholders
Build strong relationships with board members, government bodies, clients, and partners
Ensure smooth communication flow between the CEO’s office and the organization
Automated Verticals & Operational Support
Manage automated verticals under the CEO’s supervision
Ensure operational stability, reporting, and coordination
Support all assignments delegated by competent authority
General Administrative Support
Provide seamless administrative and operational support
Handle time-sensitive tasks with accuracy and professionalism
Manage confidential information with integrity
Confidentiality & Compliance
Strict confidentiality is mandatory
Adherence to organizational SOPs, regulatory guidelines, ethical standards, and policies is required
Required Skills & Attributes
Excellent verbal and written communication skills in English
Strong interpersonal skills and a polished professional personality
High organizational ability and multitasking skills
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Strong analytical mindset with experience in KPI/milestone tracking
High emotional intelligence, discretion, and integrity
Ability to perform effectively in fast-paced leadership environments
Compensation & Benefits
Competitive salary based on qualifications and international exposure
Direct mentorship under the CEO
Experience in strategic planning and leadership activities
Inclusive and professional work culture
Growth opportunities in senior management coordination and corporate communications
Pay: ₹18,000.00 - ₹25,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
