Own the complete inventory lifecycle across procurement, production, and finished goods.
Purchase stage
- Track purchase orders, material inward, GRN creation, quantity received, material acceptance, and pending receipts
- Ensure purchase inward is correctly reflected in inventory records
Production stage
- Maintain daily production reports, material consumption, production output, WIP movement, and finished goods transfer
- Validate input vs output, consumption variance, production yield, and abnormal losses
Finished goods stage
- Maintain finished-goods movement , transfer from production, sales dispatch, internal transfers, transfer into rental (CaaS), and closing stock
- Ensure product-wise and location-wise stock accuracy
Collect daily reports from cross-functional teams and consolidate inventory movement.
- Purchase team: inward report, GRN report, vendor pending supply, material receipt status
- Production team: production output, consumption report, FG transfer, rejection/scrap report
- Dispatch/Sales team: sales dispatch, delivery details, customer-wise outward
- Rental (CaaS) operations team: location-wise stock, products deployed on rental, returns, damaged stock, replacement details
- Prepare a consolidated daily inventory movement report
- Reconcile system records against operational records , ERP (software) inventory, factory stock, warehouse stock, rental (CaaS) stock reports, physical counts, and the finance ledger
- Prepare daily reconciliation, weekly review, and monthly closing reconciliation
- Identify stock mismatches, wrong transfers, missing documents, unrecorded movement, and timing differences
- Ensure closure of all variances
Track products as they move from finished-goods stock into rental deployment at customer sites, where they are accounted for as fixed assets (PPE) that the company still owns.
- Maintain a location-wise register of rented-out inventory and a record of which customer/site holds which assets
- Track deployment date, quantity issued, return quantity, and any damage or loss
- Control the movement of inventory into rental, the capitalization of rented products as assets, asset movements, and retirement/write-off
- Perform monthly valuation of Raw Material, Packaging Material, WIP, Finished Goods, Consumables, and Rental inventory
- Apply FIFO / Weighted Average costing, production cost calculation, consumption valuation, and closing stock valuation
- Analyse material price variance, consumption variance, and cost movement
- Prepare valuation workings for finance reporting
- Freeze inventory movement, collect location-wise closing reports, validate stock balances, complete reconciliation, and finalize valuation
- Prepare the inventory closing statement, stock valuation report, and variance analysis
- Support the finance team on balance sheet reporting, MIS reporting, and audit closure
- Prepare inventory ageing, slow-moving inventory, non-moving stock, and excess stock reports
- Highlight blocked working capital, obsolete inventory, and excess purchase
- Provide recommendations to optimise working capital
- Support internal audit, statutory audit, and inventory verification
- Maintain stock registers, reconciliation workings, valuation files, transfer documents, and supporting reports
- Ensure proper documentation at all times
- Develop controls for material inward, material issue, consumption booking, stock transfer, rental (CaaS) deployment, returns, and write-offs
- Identify inventory leakage, process gaps, and manual errors
- Drive process improvements
- Prepare monthly MIS covering inventory summary, location-wise and product-wise stock, inventory movement, consumption analysis, inventory turnover, and stock variance
- Provide insights to the Finance Controller
- Manage end-to-end fixed asset accounting , capitalization, classification, depreciation, transfer, and disposal , in line with the relevant accounting standards (AS 10 / Ind AS 16)
- Maintain and update the Fixed Asset Register (FAR) with cost, location, useful life, depreciation, net book value, and asset status
- Assign a unique tag/code to each asset and track it across factories, warehouses, rental sites, and customer locations
- Perform periodic physical verification and reconcile the register against the accounting software, the books of accounts, and the actual assets
- Track asset movement and transfers , including products converted from stock into rental assets, factory-to-site movement, returns, repairs, and disposal/write-offs
- Prepare asset reports, depreciation workings, and schedules, and support month-end closing, audits, and compliance
Education
- Semi-Qualified Chartered Accountant (CA Inter / CA Final appeared), or Bachelor’s / Master’s degree in Commerce, Finance, or Accounting (B.Com / M.Com)
- Additional qualification in Cost Accounting / Finance is an added advantage
Experience , 3–5 years relevant, including
- Inventory accounting, PPE accounting, manufacturing finance, inventory reconciliation, costing & valuation, stock control, and finance MIS
Prior exposure to
- Multiple manufacturing locations, warehouse inventory, finished goods movement, rental/asset-based inventory tracking, and month-end inventory closing
