Job Description:
Job Title: Executive Assistant to the CEO
Location: Vasanth Nagar, Bangalore (Work From Office)
Shift Timing: Night Shift (US Business Hours)
Department: Executive Office
Experience: 2–5 Years
About the Company
We are a fast-growing B2B ingredients eCommerce company serving the U.S. market, specializing in supplying ingredients used across industries such as supplements, food & beverages, animal nutrition, and cosmetics. With a strong manufacturing setup in India and warehouse stocking in the USA, we provide competitive pricing, faster deliveries, and flexible order quantities to our customers. We currently serve 300+ customers in the United States, including several well-known brands.
Role Overview
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the CEO to provide comprehensive administrative and executive support.
The role involves managing the CEO's calendar, email communications, meetings, travel arrangements, documentation, follow-ups, and day-to-day priorities. You will work closely with the CEO and leadership team to ensure smooth coordination, timely execution of tasks, and effective communication across internal and external stakeholders.
The ideal candidate should be highly professional, discreet, organized, and capable of managing multiple priorities in a fast-paced business environment.
Key Responsibilities
- Manage the CEO's email inbox, prioritize important communications, and maintain an organized inbox with a focus on inbox zero.
- Manage the CEO's calendar, including scheduling, rescheduling, and coordinating meetings.
- Coordinate meetings across different time zones, particularly with India and US teams.
- Prepare meeting agendas, documents, presentations, and other required materials.
- Take accurate meeting notes and prepare meeting recaps, action items, and follow-ups.
- Track deadlines, commitments, pending tasks, and ensure timely follow-ups and reminders.
- Manage travel planning and itinerary management for the CEO.
- Coordinate flight, hotel, ground transportation, and other travel arrangements.
- Track business-related expenses and coordinate reimbursement submissions.
- Maintain and organize important contacts and relationships with internal and external stakeholders.
- Manage and organize important documents, files, reports, and business information.
- Draft professional emails, correspondence, and communications on behalf of the CEO when required.
- Coordinate with internal teams to ensure timely completion of tasks assigned by the CEO.
- Maintain strict confidentiality of sensitive business and executive information.
- Handle ad-hoc administrative, operational, and coordination requirements for the CEO.
What You Will Get
- Direct exposure to and opportunity to work closely with senior leadership.
- Opportunity to work in a fast-growing international B2B company.
- Exposure to US-based business operations and international stakeholders.
- A dynamic work environment with opportunities to take ownership and grow professionally.
- Structured responsibilities with significant exposure to business operations and leadership.
Compensation & Benefits
- Competitive salary of ₹6 LPA – ₹7.80 LPA, based on experience, skills, and interview performance.
- Food provided.
- Paid time off.
- Provident Fund.
Ideal Candidate
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management skills.
- Excellent attention to detail and ability to manage multiple priorities.
- Strong calendar, email, meeting, and travel management skills.
- Professional and confident when communicating with senior executives and external stakeholders.
- Strong follow-up and coordination skills.
- Ability to handle confidential information with discretion and professionalism.
- Proficiency in Microsoft Office / Google Workspace, including Excel, Word, Gmail, and Google Calendar.
- Proactive, self-motivated, and capable of working independently.
- Strong problem-solving and decision-making abilities.
- Comfortable working night shifts aligned with US business operations.
- Experience supporting a CEO, Founder, Director, or senior executive is preferred.
- Experience working with international teams or US-based stakeholders is an advantage.
- Bangalore candidates preferred.
Job Types: Full-time, Permanent
Work Location: In person
Pay: ₹50,000.00 - ₹65,000.00 per month
Work Location: In person
