ABOUT THE BLOX GROUP
The Blox Preschool Group is a fast-growing education and energy organisation based in Panipat, Haryana operating under Learnify Education. We run two branches of The Blox Preschool (Model Town and Huda 13/17) with a combined team of 50+ staff, along with a B2B bulk diesel fuel station.
We are a systems-driven organisation with documented SOPs, FMS processes, checklists, and KRA-based performance measurement already in place. We are now looking for a dedicated HR Executive to manage our most important asset — our people.
ABOUT THE ROLE
You will be the HR Executive for The Blox Group — owning the complete HR function across both preschool branches and the fuel station. This is a standalone HR role responsible for keeping our team strong, trained, and performing.
With 50+ team members and constant movement at the teaching level, this role requires someone who is organised, proactive, and comfortable managing the full employee lifecycle from recruitment to exit.
YOUR 6 CORE RESPONSIBILITIES
Based on our HR Management Framework:
1. RECRUITMENT
- Post job openings on Indeed, Apna, Workindia, LinkedIn, and internal references
- Screen CVs and conduct first-round phone interviews
- Coordinate second and third round interviews with branch heads and owner
- Maintain a live Recruitment Tracker — all candidates, stages, and outcomes logged
- Maintain a substitute teacher panel — minimum 5 to 8 ready-to-deploy teachers at all times
- Owner takes only the final interview — everything before that is your responsibility
- Target: fill any open position within 10 to 14 days of it opening
2. INDUCTION PROCESS
- Issue Offer Letter with 3-month probation terms on day of selection
- Ensure new joinee submits resignation from previous organisation within 7 days
- Issue Joining Letter on Day 1 of joining
- Conduct full Day 1 induction — meeting with owner, org chart walkthrough, reporting structure, company values, FMS and checklist handover
- Collect and digitise all documents — educational, residential, personal
- Issue Appointment and Confirmation Letter after 3 to 6 months of probation
- Maintain individual staff files — physical and digital — for all 50+ team members
3. TRAINING PROCESS
- Identify training needs for each role quarterly — knowledge, skill set, team building, leadership
- Coordinate and schedule monthly training sessions for teaching and non-teaching staff
- Maintain training attendance records
- Ensure all new joiners complete their role-specific FMS and checklist training within first 2 weeks
- Coordinate with branch heads for on-the-job training support
4. DAILY LEAVE MANAGEMENT
- Manage daily attendance and leave across both branches
- When a teacher calls in leave — immediately activate substitute from the substitute panel
- Inform branch head and coordinate coverage within 30 minutes of leave notification
- Maintain monthly leave records for all staff
- Flag excessive leave patterns to owner in weekly report
- Ensure no class is ever uncovered due to teacher absence
5. APPRAISALS AND INCREMENTS
- Conduct quarterly appraisals for all staff based on MIS score (80%) and Delegation Sheet (20%)
- Prepare individual appraisal hard copy for each staff member every quarter
- Calculate increment eligibility — yearly, maximum 7-10% , automatic based on scores
- Present increment recommendations to owner — no negotiation, purely number-based
- Maintain appraisal history for every employee from date of joining
6. EXIT PROCESS
- Conduct exit interview for every departing employee — find actual reason for exit
- Identify organisational gaps from exit feedback and report to owner
- Manage 15-day notice period and handover process
- Ensure all company property returned and documentation completed
- Maintain an exit log — patterns identified and shared with owner quarterly
- Always leave the departing employee on a good note — never burn bridges
YOUR DAILY ROUTINE
8:30 AM — Check attendance for both branches. Any absent teacher — activate substitute immediately. 9:00 AM — Confirm substitute coverage confirmed and branch head informed. 10:00 AM — Check open recruitment positions — follow up on pending candidates. 11:00 AM — Handle any HR documentation, file updates, or correspondence. 12:00 PM — Coordinate with branch heads on any staff issues or concerns. 3:00 PM — Update Recruitment Tracker and Staff Database. 5:00 PM — Prepare daily HR update — leave status, open positions, any escalations.
Every Monday — Submit HR weekly report to owner: attendance summary, open positions, appraisal dates due, any staff concerns.
Every Friday — Update appraisal scores and prepare for quarterly review if due.
WHAT WE ARE LOOKING FOR
Must-Have Qualities:
- ORGANISED — you maintain files, trackers, and records without anything slipping
- PEOPLE-ORIENTED — you can have difficult conversations with staff kindly and firmly
- PROACTIVE — you fill positions before they become a crisis, not after
- SYSTEMATIC — you follow the HR framework without needing reminders
- CONFIDENTIAL — all staff information handled with complete discretion
- CALM UNDER PRESSURE — when 3 teachers call in sick on the same day, you handle it
Skills Required:
- Strong communication in Hindi and English
- Proficient with Google Sheets, WhatsApp, Gmail, basic documentation
- Comfortable conducting interviews and giving feedback to candidates
- Experience managing staff attendance and leave systems
- Basic knowledge of offer letters, joining letters, and HR documentation
Qualifications:
- Graduate in any discipline — MBA in HR or BBA preferred
- Minimum 1 to 2 years experience in HR, administration, or people management
- Experience in a school, preschool, or education organisation is a strong plus
- Panipat-based or willing to relocate — immediate joining required
DO NOT APPLY IF:
- You are comfortable sitting at your desk and waiting for HR issues to come to you
- You cannot handle the pressure of urgent daily requirements like teacher substitution
- You have never managed more than 10 people's attendance and documentation
- You need to be told every day what your HR priorities are
DO APPLY IF:
- You have managed recruitment, induction, and staff documentation independently
- You are the person who always has a backup plan ready before it is needed
- You understand that in an education organisation, no child should ever sit in an uncovered class
- You want to build and own the HR department of a growing organisation
WHAT YOU GET
Salary: Rs. 15,000 – 25,000 per month based on experience and capability Salary review after 3 months and 6 months based on performance Role Type: Full Time | On-Site | Panipat, Haryana — covers both preschool branches Working Days: Monday to Saturday Joining: Immediate — within 2 weeks of selection Growth: As the organisation expands to more branches, this role grows with it Training: Complete HR framework, SOPs, and system training provided from Day 1
HOW TO APPLY
Send your CV with the subject line: "HR Application — [Your Name] — [Your Experience in Years]"
Answer these 3 questions in 2 to 3 lines each:
- Tell us about a time you had to fill an urgent staff vacancy quickly. What did you do?
- How do you currently manage daily attendance and leave for a large team?
- If 3 teachers call in absent on the same morning, what is your step by step response?
Candidates who do not answer these 3 questions will not be reviewed.
SELECTION PROCESS
Step 1 — CV and 3-question screening Step 2 — 20-minute phone interview Step 3 — In-person interview at Panipat office Step 4 — 2-day paid trial Step 5 — Final offer within 48 hours of trial
Total hiring time: 7 to 10 days
We are building an organisation where every team member is recruited right, inducted properly, trained continuously, and rewarded based purely on performance numbers.
If you want to build and own that system — apply immediately.
The Blox Preschool Group, Panipat
Pay: ₹15,000.00 - ₹25,000.00 per month
Work Location: In person
