JOB DESCRIPTION – ASSISTANT COORDINATOR (PROJECTS)
JOB SUMMARY
The Assistant Coordinator Projects supports the Project Manager in planning, coordinating, and monitoring various construction and infrastructure projects executed by Nalakath Infrastructure.
This role bridges communication between site teams, vendors, and office departments such as Operations, Accounts, and Supply Chain Management. The position requires a proactive, organized individual capable of balancing site supervision, documentation, and coordination duties to ensure projects are delivered on time, within budget, and up to quality standards.
JOB PURPOSE
To assist the Project Manager and project teams in coordinating site activities, maintaining accurate project documentation, tracking progress, and ensuring timely communication and resource allocation for efficient project execution.
SCOPE OF WORK
· Support planning, scheduling, and coordination of daily project activities.
· Liaise between site teams, vendors, subcontractors, and office departments.
· Maintain up-to-date records and documentation for all projects.
· Ensure compliance with quality, safety, and operational standards.
· Facilitate procurement, logistics, and billing coordination with SCM, Accounts & Operations departments.
DUTIES & RESPONSIBILITIES
1. Site Coordination & Support to team
· Conduct site visits to gather BOQs, drawings, and work schedules.
· Track daily progress, labour deployment, and material movement.
· Conduct basic inspections and report any site issues or deviations.
· Coordinate with SCM for material delivery, inward/outward tracking, and documentation.
· Ensure vendors and subcontractors complete assigned tasks per work orders.
· Support in arranging local materials, manpower, or subcontract resources as required.
· Ensure adherence to company safety, housekeeping, and quality standards.
2. Documentation & Reporting
· Maintain site registers, checklists, and project documentation.
· Submit daily morning and evening updates via official communication channels:
Morning Update:
1. Site name
2. Planned work (%)
3. Labour count (including subcontract)
4. Expected material inward (with SCM confirmation)
Evening Update:
5. Site name
6. Planned vs Actual completion (%)
7. Material inward (confirmed with SCM)
8. Next day planned work (%)
· Upload progress photos and maintain timestamp records.
· Assist in preparing measurement sheets, stock updates, and requisitions at least 2 weeks before requirement.
· Support vendor bill verification and submission to the Project Manager for approval.
· Maintain organized digital documentation (Google Drive / Trello).
3. Project Management Support
- Assist in preparing and updating project schedules and timelines.
- Support cost estimation, budgeting, and expense tracking.
- Coordinate between Project, SCM, and Accounts teams for operational updates.
- Monitor project milestones and highlight potential delays or risks.
- Participate in quality inspections and ensure standard compliance.
- Support final documentation and project closeout reporting.
HARD SKILLS
· Project coordination and documentation management.
· Scheduling and timeline tracking.
· Vendor and material coordination.
· Basic understanding of BOQs, drawings, and construction procedures.
· Budget tracking and data management using Excel / Trello.
SOFT SKILLS
· Strong communication and coordination abilities.
· Time management and organizational discipline.
· Analytical and problem-solving skills.
· Adaptability to office and site environments.
· Team-oriented mindset and accountability.
TECHNICAL SKILLS
· Proficiency in MS Excel, Word, PowerPoint.
· Familiarity with AutoCAD (preferred).
· Knowledge of MS Project / Trello for project tracking.
· Understanding of Tally/ERP coordination.
· Digital documentation and reporting (Google Sheets / WhatsApp / Drive).
· Basic awareness of construction safety practices.
TRANSFERABLE SKILLS
· Departmental coordination and stakeholder communication.
· Record-keeping and reporting accuracy.
· Task prioritization and time-bound delivery.
· Vendor management and resource tracking.
· Workflow organization and process improvement.
GENERAL QUALITIES & ETIQUETTE
· Professionalism and integrity in all communications.
· Punctuality, discipline, and reliability.
· Respectful interaction with superiors, peers, and vendors.
· Neat and presentable appearance in compliance with company dress code.
· Initiative-driven and responsible approach to assigned duties.
WORK LOCATION
Nalakath Hub, Perumparamb, Areekode, Kerala – 673639
REPORTING TO
· Functionally: Project Manager
· Administratively: CEO
AUTHORIZED & CREATED BY
NISHA ABRAHAM
Executive – HR
NALAKATH INFRASTRUCTURE
Job Types: Full-time, Permanent
Pay: ₹15,000.00 - ₹36,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Provident Fund
Work Location: In person
