Assistant manager administration/ sr executive administration Jobs

Executive Assistant to Director
Aakar HR Consultant Services —Prabhadevi, Mumbai, Maharashtra
- ₹50,000 - ₹75,000 a month
- Full-time
- English
- Microsoft Office
- In-person
Quick apply
7h

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Executive Assistant to Director

Aakar HR Consultant Services -
Prabhadevi, Mumbai, Maharashtra

Quick apply

Job details

Full-time
₹50,000 - ₹75,000 a month
7 hours ago

Qualifications

English
Microsoft Office
AI
Communication skills
Personal assistant experience
Office experience

Full job description

Key Responsibilities

Executive Support

Manage calendars, appointments, meetings, travel, and event schedules.
Coordinate domestic and international travel arrangements.
Ensure all commitments, deadlines, and follow-ups are tracked and executed.
Prepare daily, weekly, and monthly schedules and priorities.
Act as a gatekeeper and point of coordination for meetings and engagements.
Communication & Correspondence
Draft professional emails, messages, invitations, and business communications.
Liaise with corporate clients, event organizers, media, partners, government offices, and VIP contacts.
Maintain impeccable communication standards and etiquette at all times.
Handle sensitive and confidential information with discretion.
Office & Operations Management
Oversee day-to-day office administration and operations.
Coordinate vendors, service providers, consultants, and support staff.
Maintain records, agreements, invoices, payments, and documentation.
Ensure smooth functioning of multiple business activities.

Event & Project Coordination

Coordinate workshops, retreats, speaking engagements, media appearances, and corporate programs.
Assist with book launches, PR activities, social events, and special projects.
Track action items and ensure execution without constant supervision.
Personal Assistance
Assist with select personal appointments, schedules, travel logistics, and lifestyle management.
Coordinate family-related administrative requirements when necessary.

Ideal Candidate

25–40 years of age.
Exceptional spoken and written English.
Highly organized with strong attention to detail.
Smart, intuitive, proactive, and solution-oriented.
Excellent interpersonal and relationship-management skills.
Well-groomed, presentable, confident, and professional.
Able to interact comfortably with senior executives, celebrities, diplomats, HNIs, and corporate leaders.
Strong etiquette, manners, and communication skills.
Tech-savvy and proficient with Google Workspace, Microsoft Office, calendars, task-management tools, and AI tools.
Able to work independently and take ownership.

Preferred Background

Experience as:
Executive Assistant
Chief of Staff
Executive Coordinator
Founder’s Office Associate
Business Operations Manager
Luxury Hospitality or Corporate Relationship Management Professional

What Success Looks Like

The ideal candidate does not wait to be told what to do. They anticipate requirements, stay several steps ahead, ensure nothing falls through the cracks, and help create structure, efficiency, and momentum across all professional and personal commitments.

Pay: ₹50,000.00 - ₹75,000.00 per month

Work Location: In person

Quick apply

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