Intermediate level position; process the organization's accounts receivables and/or payables in a timely manner. Prepare payments for expense vouchers and invoices. Coordinate customer billing and collections activities. Handle vendor inquiries and negotiate past-due accounts. Generate routine balance reports. Maintain files and accounting documentation. Performs complex tasks and completes assignments with little or no assistance.
Avantor is looking for dynamic , forward- thinking, and experienced AP Professional to be responsible for processing and recording invoices , verifying the accuracy of the charges and ensuring timely payments.
Key Responsibilities:
- Get Trained and Certified on a Process or multiple processes in a specified timeframe
- Process requests as per requirement – meet and exceed KPIs defined/set parameters
- Deliver tasks as per Service Level requirements specified by the Business Unit/Center/Stakeholder
- Upskill process knowledge from time to time
- Able to work in a team – understand role in team - help accomplish team goals and objectives – meet and exceed stakeholder objectives/goals
- Uphold VWR Culture, Values at all times
- Willingness to work in any shift
- Compliance to VWR’s Policies, Procedures, rules and regulations
- Flexibility for any lateral movement amongst the various Business Functions
Key Tasks:
- Prepares work to be accomplished by gathering and sorting documents and related information
- Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment
- Posting customer payments by recording cash, checks, and credit card transactions
- Posting revenues by verifying and entering transactions from lock box and local deposits
- Verifying validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and customers
- Resolving valid or authorized deductions by entering adjusting entries
- Resolving invalid or unauthorized deductions by following pending deductions procedures
- Resolving collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
- Summarizing receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report
- Protecting organization's value by keeping information confidential
- Accomplishing accounting and organization mission by completing related results as needed
- Reconciling processed work by verifying entries and comparing system reports to balances
- Paying vendors by monitoring discount opportunities; verifying Federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments
- Paying employees by receiving and verifying expense reports and requests for advances; preparing checks
- Charging expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
- Maintaining accounting ledgers by verifying and posting account transactions
- Verifying vendor accounts by reconciling monthly statements and related transactions
- Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments
- Collects revenue by reminding delinquent accounts; notifying customers of insufficient payments
- Analyze and interpret historical financial, operational, and transactional data
- Calculate economic damages in commercial disputes matters based on forensic review of accounting and financial records, business valuations, business plans and projections,
- industry information, and/or transaction data
- Review and monitor all VWR NA customers who have filed bankruptcy or have been placed for 3rd party collections
- Responsible for locating and maintaining the “Risk Watch List” report which includes customers that are unable to pay VWR and additional bad debt reserve is taken
- Adherence to Corporate governance involving external risk/financial/statistical reporting to stakeholders
- Perform financial reviews for customers with consignment Inventory as well as customer facing inventory making sure contract language is in place to protect VWR in the event
- of a termination of contract
- Prepares financial reports by collecting, analyzing, and summarizing account information and trends
- Sort and disseminate proformas and financial reports
- Process auto/electronic billing
- Work closely with Accounts Receivable staff to provide up-to-date and accurate billing and payment information
- Monitor status of billing, i.e., what has been turned in for drafting and finalizing and be responsible for ensuring that assigned billing stakeholders turn billing in on a timely basis.
- Maintain and update special instructions related to billing stakeholder's needs in generating their bills
- Work on EDI rejection and retransmission of invoices and tracking of the same
- Maintain official client billing files and keep filing current
- Planning, designing and implementing an overall risk management process for the organization
- Conducting audits of policy and compliance to standards, including liaison with internal and external auditors
- Approve customer account reviews on a daily basis and assign risk classification at a customer level
- Ensure that “Security Instruments” are obtained in high risk situations to mitigate risk, including Letters of Credit, UCC’s and Guarantee’s
- Perform ongoing financial reviews and approve customer requests for special terms requests. This calls for evaluating the financial strength of the company making the terms request
- coupled with the profitability of the account and then obtaining Senior Management Approval as well
- Maintains accounting ledgers by posting account transactions
- Providing support, education and training to staff to build financial/risk awareness within the organization
- Verifies accounts by reconciling statements and transactions
- Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments
- Maintains financial security by following internal accounting controls
- Maintains financial historical records by filing accounting documents
- Maintaining historical records
- Disbursing petty cash by recording entry; verifying documentation
- Reporting sales taxes by calculating requirements on paid invoices
- Protecting organization's value by keeping information confidential
- Contributes to team effort by accomplishing related results as needed
Skills, knowledge & experience:
- Communicate well in English, both written and verbal
- Adequate Typing skills – minimum of 25 wpm with adequate accuracy
- Proficiency in Microsoft Office – MS Word and MS Excel and/or MS Access
- Positive attitude towards work, team, learning and taking up initiatives/tasks
- Administrative Writing Skills, Organization, Data Entry Skills, General Math Skills, Financial Software, Analyzing Information , Attention to Detail, Thoroughness
- Reporting Research Results, Verbal & Written Communication, Analytical Abilities, Multi Tasking and Time bound performance
- Flexibility to work in night shift and interact with North American customers
Preferable Experience:
- Bachelor’s degree in Accounting, Finance, Economics, or related degree from an accredited college/university
- 1 - 3 years of experience in financial and data analysis, accounting, and/or disputes and litigation
- Strong computer skills with past experience in any ERP system, e.g., SAP preferable
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.
Why Avantor?
Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!
EEO Statement:
We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
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By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation
