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- Microsoft Excel
- Microsoft Outlook
- English
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Executive -Administration & Operations coordinator

VanVet Pvt. Ltd.
Gandhinagar, Gujarat

Quick apply

Job details

Permanent | Full-time
From ₹16,000 a month
10 hours ago

Benefits

Provident Fund

Qualifications

Microsoft Excel
Microsoft Outlook
Operations management
English
Microsoft Office
Sales
Bachelor's degree
Gujarati
Hindi
Communication skills
Time management
Office experience

Full job description

About Us

Vanvet Private Limited is an established organization with a robust B2B footprint across india. As markets evolve, we are dynamically expanding into the D2C (Direct-to-Consumer) segment. We are looking for a proactive, organized, and multi-talented professional to join our Head Office team and serve as the administrative backbone of our operations.

Role Overview

As the Administration & Operations Coordinator, you will manage daily office administration, provide essential HR support, and anchor our core sales and order coordination. This is a cross-functional role perfect for someone who thrives in an organized environment, loves multitasking, and wants to be part of a fast-growing business transition.

Key Responsibilities

Core Office Administration:

Documentation & Records: Maintain, organize, and update critical office files, records, and digital documents.
Correspondence: Independently handle official emails, phone inquiries, and daily corporate communications.
Data & Reporting: Prepare professional letters, spreadsheets, and routine administrative reports.
Inter-Departmental Coordination: Serve as a central bridge between accounts, sales, and godown teams for smooth daily operations.

HR & Employee Support (Focused Volume)

Talent Acquisition Support: Assist in posting jobs, screening resumes, and scheduling interviews for new requirements.
Onboarding & Offboarding: Manage end-to-end joining, induction programs, and employee exit formalities.
Employee Records: Maintain updated employee databases, tracking attendance, leave metrics, and basic data updates.
Payroll Input: Coordinate and prepare monthly attendance and leave data to support seamless payroll processing.

Sales & D2C Operations Support

Order & Quote Management: Prepare formal business quotations and sales-related paperwork.
Customer Relationship Management: Interact regularly with customers, handling inquiries, tracking feedback, and updating the customer database.
Sales Pipeline Support: Support the core sales team with real-time order tracking, processing, and status reporting.
Data Tracking: Maintain and update highly accurate sales data and inventory updates using advanced MS Excel records.

What We Are Looking For (Requirements):

Education: Graduate in any discipline.
Language Proficiency: Strong verbal and written communication skills in English, Hindi, and Gujarati.
Technical Skills: Advanced hands-on knowledge of MS Office (specifically Excel, Word, and Outlook).
Soft Skills: Exceptional organizational and time-management skills with a proven ability to prioritize multiple tasks efficiently.

Pay: From ₹16,000.00 per month

Benefits:

Provident Fund

Experience:

Operations management: 1 year (Preferred)

Language:

English (Required)

Work Location: In person

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