ABOUT THE ORGANIZATION
About ATLAS ENGINEERING & INSPECTION SERVICES, PVT. LTD.
Atlas Engineering & Inspection Services Pvt Ltd is a premier provider of global administrative and management support services tailored for the construction industry. Our expertise spans project management, quality assurance, regulatory compliance, and engineering support, ensuring that construction projects are executed efficiently and meet the highest standards. With a commitment to excellence and innovation, Atlas Engineering & Inspection Services Pvt Ltd partners with clients worldwide to streamline operations, enhance project delivery and mitigate risks. Our experienced professionals bring a wealth of knowledge and industry insight, making us a trusted ally in the successful completion of complex construction projects. We are dedicated to delivering solutions that drive growth, sustainability, and long-term value in the ever-evolving construction landscape.
AEIS LLC is our premier client based in the NY Metropolitan Area.
About AEIS LLC
AEIS is a leader in testing, inspection, and certification of infrastructure projects in the NY metropolitan area. Our mission, "To Help Build a Safer Infrastructure," drives every initiative and inspires our dedicated team. We are committed to fostering a diverse and inclusive workplace, believing firmly that our employees are our most valuable asset. We invite you to explore a career with AEIS and join our community of talented professionals. Discover more about who we are at www.aeis.com.
PURPOSE OF THE POSITION
The HR Payroll & Benefits Specialist (US) is a hands-on, execution-focused role responsible for accurate and timely processing of U.S. payroll, payroll-linked reporting, and day-to-day benefits administration.
This role is designed for a highly detail-oriented professional who excels at process execution, data accuracy, and follow-through, with the opportunity to grow into broader ownership over time based on performance.
ROLE SCOPE & EXPECTATION
- This is an execution-heavy individual contributor role
- Success is measured by accuracy, timeliness, and compliance
- Strategic design and independent decision-making will evolve gradually with experience
- Work is performed under defined policies, SOPs, and supervisory oversight
KEY RESPONSIBILITIES1. U.S. Payroll Execution & Validation
- Support and execute bi-weekly U.S. payroll processing in coordination with Finance and the payroll provider.
- Review and validate, on a weekly and bi-weekly basis:
- Employee timesheets
- Attendance / sign-in records
- Expense submissions linked to payroll
- Identify discrepancies and coordinate corrections with supervisors and project teams before payroll cut-off.
- Ensure payroll data accuracy related to:
- Hours worked
- Overtime
- PTO, holidays, and approved leave
- Maintain payroll checklists and documentation for audit readiness.
2. Payroll-Linked Reporting (Projects & Clients)
- Prepare monthly project-specific payroll reports using predefined templates.
- Accurately allocate labor costs by:
- Project
- Cost center
- Client (where applicable)
- Share finalized reports with:
- Internal Accounts / Finance teams
- Client representatives, as instructed
- Support reconciliations and follow-ups related to labor cost reporting.
3. Benefits Administration (US)
- Administer day-to-day U.S. employee benefits, including:
- Medical, dental, vision
- Life and disability insurance
- Retirement / 401(k), where applicable
- Process:
- New hire enrollments
- Terminations
- Qualifying life event changes
- Ensure timely and accurate communication of enrollment changes to third-party benefit providers.
- Respond to employee queries related to benefits enrollment, deductions, and coverage.
4. HRIS & Payroll System Updates
- Maintain accurate employee data in the HRIS / payroll system, including:
- Personal details
- Job and compensation changes
- Project and cost center mappings
- Ensure payroll-related system entries align with approved documentation.
- Escalate system issues or data inconsistencies to HR / Finance leadership.
5. Compliance Support & Documentation
- Support compliance with U.S. labor and benefits regulations, including:
- FLSA
- ACA
- ERISA
- COBRA
- HIPAA
- Assist with audits, filings, and data requests (e.g., payroll audits, benefits audits).
- Maintain organized records to support internal and external reviews.
6. Coordination & Communication
- Work closely with:
- Finance & Accounting
- HR leadership
- Project teams
- Payroll and benefits vendors
- Escalate risks, errors, or delays promptly.
- Maintain confidentiality and discretion in handling sensitive employee data.
KEY ACCOUNTABILITIES
- Accurate and on-time payroll execution
- Clean, auditable payroll and benefits records
- Timely payroll and project reporting
- Compliance with defined policies and regulations
- Responsive employee support for payroll and benefits matters
MAJOR ROUTINE TASKS (TOP 7)
- Review timesheets, attendance, and expenses
- Prepare payroll inputs and validation reports
- Process benefits enrollments and changes
- Update HRIS and payroll systems
- Generate monthly project payroll reports
- Respond to employee payroll and benefits queries
- Maintain compliance documentation and checklists
QUALIFICATIONS & EXPERIENCE
- Bachelor’s degree in Human Resources, Accounting, Finance, or Business Administration
- 3–6 years of hands-on experience in U.S. payroll and/or benefits administration
- Working knowledge of U.S. payroll and labor regulations
- Must have hands on experience using payroll / HRIS platforms ADP, and Paychex.
- Strong proficiency in Excel / Google Sheets
Demonstrated attention to detail and data accuracy
Pay: ₹1,200,000.00 - ₹1,500,000.00 per year
Work Location: Remote
