Job Title: HR & Admin Manager
Location: NCR Region (Manufacturing / FMCG Packaging Unit)
Department: Human Resources & Administration
Reporting To: Plant Head / Unit Head
Industry: FMCG Packaging / Manufacturing
Role Summary
The HR & Admin Manager will be responsible for end-to-end Human Resource Management, Industrial Relations, Statutory Compliance, Administration, Government Liaison, Customer HO Coordination, Billing as per production SKUs, and overall workforce productivity management of the FMCG packaging unit. The role ensures smooth plant operations through robust HR systems, compliance adherence, and effective coordination with stakeholders.
Key Responsibilities
1. Statutory Compliance & Legal Management
Ensure compliance with all applicable Central & State labour laws and factory regulations.
Maintain and monitor compliance under:
Factories Act
EPF, ESIC
Minimum Wages Act
Payment of Wages Act
Bonus Act
Gratuity Act
Contract Labour (Regulation & Abolition) Act
POSH Act
Shops & Establishment Act (if applicable)
Haryana Labour Laws
Coordinate statutory audits and inspections.
Maintain statutory registers and records (physical & digital).
Timely filing of returns and renewal of licenses.
Handle legal notices and represent management during inspections.
2. Industrial Relations (IR) & Workforce Management
Maintain healthy IR climate at the plant.
Handle disciplinary cases, domestic enquiries, and grievance redressal.
Manage contract labour and contractor compliance.
Engage with unions (if applicable).
Ensure adherence to standing orders and company policies.
Support wage negotiations and settlements (if required).
3. Government Liaison
Liaison with government departments such as:
Labour Department
PF & ESIC Offices
Factory Inspector
Pollution Control Board
Local Administration
Ensure timely approvals, renewals, and clearances.
Maintain cordial relations with statutory authorities.
4. Customer HO Coordination & Billing
Coordinate with Head Offices of FMCG clients for:
Manpower deployment confirmation
Productivity tracking
Service level agreements (SLA)
Generate and verify monthly bills/invoices based on:
SKU-wise packaging work done
Manpower deployment
Agreed rates and productivity norms
Maintain production and billing records aligned with customer contracts.
Ensure timely submission and follow-up for payment realization.
5. Talent Acquisition & Manpower Planning
Plan manpower requirement as per production forecasts.
End-to-end recruitment for:
Blue collar workforce
Supervisors
Plant support staff
Vendor development for manpower sourcing.
Ensure timely onboarding and documentation.
Maintain workforce database and attrition analysis.
6. Payroll & Compensation Management
Manage monthly payroll processing (workers & staff).
Ensure accuracy in:
Attendance & overtime
Statutory deductions (PF, ESIC, PT, TDS)
Bonus and incentives
Coordinate full & final settlements.
Ensure compliance with wage structures as per minimum wages notifications.
Handle payroll audits.
7. Productivity & Performance Management
Monitor manpower productivity as per SKU-wise output norms.
Implement performance tracking systems.
Coordinate with production team for:
Manpower optimization
Cost control
Absenteeism reduction
Suggest improvement initiatives for operational efficiency.
8. Training & Development
Identify training needs across levels.
Conduct induction programs for new joiners.
Arrange statutory and safety training.
Implement skill development programs for packaging operations.
Maintain training records and compliance documentation.
9. Administration & Facility Management
Oversee plant administration and facility upkeep.
Manage security, housekeeping, canteen, and transport vendors.
Maintain employee welfare facilities.
Ensure safety and hygiene standards in coordination with EHS team.
Asset and inventory control for admin-related materials.
10. Record Management & Documentation
Maintain employee personal files and digital records.
Maintain statutory registers and attendance records.
Document policies, SOPs, and compliance files.
Ensure data confidentiality and audit readiness.
Key Performance Indicators (KPIs)
100% statutory compliance adherence
Zero major legal non-compliance penalties
Timely and error-free payroll processing
Timely billing and collection cycle
Controlled attrition rate
Improved manpower productivity ratios
Stable IR climate (minimal disputes)
Successful closure of inspections and audits
Required Qualifications
MBA / PGDM in HR / MSW / Equivalent
Minimum 5–10 years of experience in manufacturing / FMCG / Packaging Industry
Strong knowledge of NCR labour laws (Haryana / UP jurisdiction preferred)
Required Skills & Competencies
Strong knowledge of labour laws & statutory compliance
Experience in factory HR & IR handling
Government liaison experience
Billing and commercial understanding
Payroll management expertise
Strong negotiation & communication skills
Good coordination & stakeholder management
Problem-solving and decision-making ability
Proficiency in MS Excel, HRMS & Payroll software
Preferred Experience
Experience in FMCG contract packaging unit
Experience handling 500–1000+ manpower
Exposure to SKU-based billing models
Experience working with reputed FMCG clients
Pay: ₹600,000.00 - ₹700,000.00 per year
Benefits:
- Cell phone reimbursement
- Food provided
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
