This procedure defines the detailed work instructions to be followed during project execution for expediting vendor’s activity to ensure - readiness of the equipment and related documentation for manufacturing, inspection and dispatch within contractual delivery dates.
This procedure applies to equipment procured from external suppliers during the project. This document does not apply for the expediting of engineering services, which shall be done directly by the concerned engineering discipline and also for the services required at construction sites which shall be done directly by site construction manager.
- Develop project specific OM/E execution plan for Order
Management / Expediting
- Monitor documents and information to be received from
suppliers (organization chart, progress report, fabrication
schedule, overview on the critical material for prefabrication).
- Compile and issue expediting visit reports as well as minutes
of meetings held with supplier.
- Conduct expediting visits to suppliers with reinforced
expediting in case of failing suppliers and raise appropriate
alert to the project when delay detected.
- Proactively monitor all supplier activities from design
development, material procurement phase, manufacturing
and testing process as well as shipping preparation Review
vendor progress reports, fabrication schedules and raise
appropriate alert to the project in case of deviations.
- Interface with suppliers and Inspection department to
monitor inspection hold and witness points. Expedite the
issuance of the Inspection Release Certificate (IRC).
- Monitor and address delayed critical vendor documentation
from supplier based on document status by Doc. Control,
- Follow up with the suppliers on open points / punch
list, in cooperation with various disciplines.
- Identify potential areas of concerns or delays with deliveries
and initiate appropriate corrective actions. Collecting
recovery plan from supplier followed by supporting plan
review by AL.
- Enter tracking data and keep up to date the progress
management tool (OM/E Dashboard – manual tables or SAP
database / ERP system , based on project requirements
including reporting to the client if required)
- Compile and issue monthly expediting report, following the
guidelines of the OM/E procedure.
- Expeditor will maintain the records for issue and acknowledgment for MDR’s
- The expeditor shall initiate for PIM / PMM in consultation with inspector and Vendor/Supplier.
.
Education: Masters/Bachelor Degree Discipline Engineering Additional contractual / commercial / Supply Chain Management education/ qualification may be
an added advantage
Experience - 10 - 15 Years
Industry - Oil & Gas / Petrochemical / EPC
Knowledge inERP / SAP
Language: English
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