Experience: 0–3 years
About the Company:
Knya is India’s leading online medical apparel brand. The brand was founded in 2021 by husband-wife duo, Vanshika and Abhijeet Kaji. The vision of Knya is to fill in the gap of functional and fashionable medical apparel for the medical industry across the country at multiple levels.
Knya has raised seed funding, led by DSG Consumer Partners, with participation from the promoter family of Narayana Health and Cipla Health amongst others. Since inception, Knya products have been delivered to 900+ cities and 200+ medical institutes across India.
Position Overview:
We are looking for a detail-oriented and organised Accounts Executive – Store Operations & Reconciliation to join our finance team at Knya. The ideal candidate has a strong understanding of retail/store finance operations, daily reconciliation processes, cash handling, and store-level accounting activities. This role acts as the financial custodian of store operations, ensuring that every rupee flowing through stores is accurately reconciled, reported, and accounted for on a daily basis. The candidate should be comfortable working in a fast-paced retail and D2C environment where accuracy and speed are equally important.
Roles and Responsibilities:
- Perform daily reconciliation of cash collections across all store locations, ensuring every rupee is accurately accounted for every day.
- Coordinate with store managers to ensure daily cash handover processes are followed consistently and without exception.
- Verify cash deposits against collection reports and identify, flag, and resolve any variances on the same day.
- Monitor and reconcile PineLabs/card terminal settlements against actual card transactions and collection records.
- Track and report short collections, excess cash, and unresolved variances to the Finance Analyst on a daily basis.
- Ensure timely bank deposits of store cash collections and monitor that no idle cash remains at store locations.
- Maintain and manage petty cash floats across all store locations with proper documentation and controls.
- Process, verify, and reconcile petty cash expense vouchers while ensuring approvals and supporting documents are properly maintained.
- Reconcile petty cash balances at each store on a daily and weekly basis and proactively identify unusual or recurring patterns.
- Ensure petty cash replenishment requests are processed within approved limits and timelines.
- Receive, verify, and process all job work bills from store-level vendors and contractors.
- Match job work bills against work orders, delivery receipts, and approved vendor lists before processing.
- Track pending job work bills and coordinate with relevant stakeholders to ensure timely approvals and payment processing.
- Maintain a clean and organised job work register that is audit-ready and easily retrievable when required.
- Prepare and submit daily, weekly, and monthly MIS reports on store collections, reconciliation status, variances, and pending items for internal stakeholders.
- Maintain store-wise reconciliation files across all payment modes including cash, card, UPI, and other collection channels.
- Track and follow up on pending reconciliation items and ensure open items do not remain unresolved beyond 48 hours.
- Support month-end and year-end account closing activities by providing accurate and complete store-level financial data within timelines.
- Maintain proper documentation standards to ensure audit readiness at all times.
- Support reconciliation of marketplace settlements across Amazon, Flipkart, Myntra, and other online channels.
- Reconcile website payment gateway settlements by matching platform payouts against orders and remittances recorded in the books.
- Identify and flag short payments, settlement discrepancies, and unreconciled entries across marketplace and website channels.
- Coordinate with store managers, AP teams, banks, and internal stakeholders to resolve reconciliation and operational finance issues efficiently.
- Ensure compliance with internal financial controls, accounting procedures, and company policies across all store finance activities.
Must-Have:
- B.Com / M.Com / MBA (Finance) or equivalent qualification with 0–3 years of experience in accounts, store finance, retail finance, or retail operations.
- Hands-on experience or exposure to retail/store-level cash handling and reconciliation activities.
- Basic to intermediate proficiency in Microsoft Excel including reconciliation sheets, variance tracking, VLOOKUP, pivot tables, and data management.
- Familiarity with Tally, Zoho Books, or any accounting software is preferred.
- Strong attention to detail, numerical accuracy, and ability to identify and resolve discrepancies quickly.
- Reliable, disciplined, and comfortable working in a fast-paced retail and store operations environment.
- Good communication and coordination skills to work effectively with store managers, AP teams, banks, and finance stakeholders.
- Strong sense of ownership and accountability in resolving variances and pending reconciliation items on time.
Good-to-Have:
- Exposure to marketplace settlement reconciliation across Amazon Seller Central, Flipkart Seller Hub, Myntra, or similar platforms.
- Familiarity with website payment gateway reconciliation workflows and e-commerce accounting processes.
- Understanding of retail operations finance and store-level accounting processes.
- Experience working in a D2C, retail, or fast-growing consumer brand environment.
- Ability to maintain audit-ready documentation and organised reconciliation records.
- Exposure to GST reconciliation workflows is an added advantage.
Job Types: Full-time, Permanent
Pay: ₹18,000.00 - ₹23,000.00 per month
Benefits:
Application Question(s):
- What is your currenct CTC?
- What is your expected CTC?
- What is your notice period?
Work Location: In person
