A. Project Portfolio Management & Planning
Own and manage a portfolio of concurrent SPM and automation projects, each valued up to Rs. 1 Crore, aligned with the company's overall order book and delivery targets.
Prepare detailed Micro-Plans for each project covering all phases: design release, procurement, manufacturing, assembly, testing, FAT, dispatch, and SAT, with milestone-level billing alignment.
Create, maintain, and update project schedules in Zoho Projects – including task assignments, dependencies, milestones, and Gantt chart currency – every week without fail.
Monitor critical paths across the portfolio; flag deviations proactively and issue revised plans with corrective measures within the same reporting week.
Escalate any risk to delivery or billing as a formal RED flag to the COO within 24 hours of identification, along with root cause and recommended corrective action.
B. Billing Milestone Management & Revenue Realisation
Own the billing milestone plan for every assigned project; track, trigger, and achieve a combined portfolio billing target of Rs. 50 Lakh per month.
Proactively front-load and sequence project activities to enable billing milestone achievement; never allow a billing event to be missed due to internal delays.
Issue billing milestone achievement notifications to Finance / Accounts promptly upon reaching each milestone; ensure invoices are raised and dispatched without delay.
Track payment collection status in coordination with Finance; follow up on outstanding dues and escalate delayed payments to the COO with a recommended action plan.
Maintain an up-to-date Billing Tracker (milestone, invoice number, amount, due date, received date) for every active project; report status weekly to the COO.
Identify opportunities to accelerate billing through early completion of milestones, scope additions, and AMC conversions; present proposals to COO for approval.
C. Team Leadership, Deployment & Network-Based Hiring
Lead, direct, and develop a cross-functional project team comprising Project Engineers, Senior Designers, and Field Technicians across all assigned projects.
Define individual task assignments, set performance expectations, and conduct periodic team reviews; ensure every team member has clarity on priorities and deadlines.
Leverage personal industry network to proactively identify and refer qualified candidates for open positions in Project Management, Design, and Field / Technical functions.
Support HR during the evaluation and onboarding of referred candidates; ensure newly hired team members are inducted into ASARL SOPs and project tools within the first 30 days.
Conduct structured quarterly one-on-one appraisals with direct reports; provide written feedback, identify development gaps, and recommend training or role advancement.
Maintain team morale and accountability; resolve interpersonal issues constructively and escalate unresolved concerns to the COO promptly.
D. Multi-Team Coordination
Coordinate daily with the Manufacturing Team to align production schedules with project micro-plans; resolve floor-level issues without delay.
Liaise with the Purchase Team for timely PO issuance, vendor selection, and cost-effective sourcing of bought-out and manufactured components.
Coordinate with Stores to track material inward status, ensure availability ahead of assembly schedules, and manage shortages proactively.
Work closely with the Shop Floor Assembly Team to plan and supervise the assembly sequence, resolve technical queries, and enforce adherence to assembly SOPs.
Coordinate with the Service Team and Spares Team for field support or spare parts requirements on already-commissioned machines under the project scope.
E. Customer & Stakeholder Management
Act as the single point of contact for the customer on all project matters from kick-off to SAT close-out; no unresolved customer query to remain open beyond 48 hours.
Conduct structured weekly project review meetings with clients via Zoom or email; share formal status reports covering schedule, billing, quality, and risk.
Ensure all customer commitments, revised requirements, approvals, and escalations are formally documented, acknowledged, and backed up on record.
Present billing milestones and commercial updates to the client proactively; never let a billing conversation become reactive.
Travel to customer sites for FAT inspections, SAT commissioning, and relationship review meetings as required.
F. Quality Assurance & Compliance
Ensure the Quality Assembly Plan (QAP) is strictly implemented and signed off at each assembly stage without exception or deviation.
Oversee QA checks for both manufactured and bought-out components; ensure non-conformances are documented and resolved before the next assembly stage proceeds.
Follow and enforce all ASARL SOPs for assembly, testing, documentation, and material handling; no SOP bypass is permitted.
Maintain complete FAT files – checklists, sign-off sheets, punch lists, and customer acknowledgements – in coordination with the Design team for each project.
Conduct SAT at customer sites for all assigned projects; ensure all SAT documents are completed, signed, and filed before leaving the site.
G. Procurement & Budget Management
Prepare and review Purchase Orders in coordination with the Purchase Team after evaluating supplier quotations; ensure POs are issued within approved budget limits.
Maintain a PO Summary for each project tracking order value, delivery status, and outstanding commitments; update and share with management weekly.
Prepare the project budget at kick-off; monitor actual expenditure vs. budget throughout the project lifecycle and report variances weekly to the COO.
Drive project profitability by optimising manpower deployment, material costs, consumables, overtime, and overhead expenses without compromising quality or delivery.
H. RED Flag Escalation, Documentation & Data Management
Proactively identify and formally raise RED flag alerts for any risk – technical, commercial, resource, or schedule-related – within 24 hours of detection.
Maintain all project records: micro-plans, PO summaries, QAP sign-offs, FAT/SAT documents, billing trackers, and customer correspondence.
Take daily and weekly soft copy backups of all project files to the designated company cloud drive without fail.
Prepare and submit the Weekly Project Status Report to the COO every Monday, covering schedule, billing, budget, quality, and open risks across the entire portfolio.
Pay: ₹75,000.00 - ₹85,000.00 per month
Work Location: In person
