Job Title: IS/IT License and Asset Specialist
Location: Ambernath, India
Job Type: Full Time
Reporting: CISO, Global IT Governance
About PolyPeptide Group:
PolyPeptide Group AG and its consolidated subsidiaries (“PolyPeptide”) is a specialized Contract Development & Manufacturing Organization (CDMO) for peptide- and oligonucleotide-based active pharmaceutical ingredients. By supporting its customers mainly in pharma and biotech, it contributes to the health of millions of patients across the world. PolyPeptide serves a fast-growing market, offering products and services from pre-clinical to commercial stages. Its broad portfolio reflects the opportunities in drug therapies across areas and with a large exposure to metabolic diseases, including GLP-1. Dating back to 1952, PolyPeptide today runs a global network of six GMP-certified facilities in Europe, the U.S. and India. PolyPeptide’s shares (SIX: PPGN) are listed on SIX Swiss Exchange.
OUR VALUES
Trust: We build and maintain trust in all our relationships – both with each other and with our customers. We support each other and work as a team.
Innovation: We are curious and driven by finding smart solutions to the challenges we face.
Excellence: We always strive to deliver high quality and adapt to meet the needs of our customers.
Position Overview
PolyPeptide is on a transformative growth journey—expanding globally, investing in new technologies, and strengthening governance, risk, and compliance across the organization.
In this role, you will support and further develop Governance, Risk, and Compliance (GRC) procedures within the ITIL framework, with a specific focus on effective IT asset and license management. You will ensure that Global IS/IT assets are managed efficiently and in compliance with ISO27001, NIS2, and applicable GMP requirements.
Balancing operational execution with a forward‑looking, improvement‑driven mindset, you will help the organization modernize asset management practices while maintaining audit and inspection readiness. You will work closely with Site IT teams, Service Desk, Enterprise Architecture, and compliance stakeholders across geographies.
Key Responsibilities
- Develop, maintain, and govern the global IT asset register covering all software licenses managed by Global IS/IT.
- Design, implement, and continuously improve the licensing component of the IT Asset Management process in alignment with ITIL best practices.
- Develop and maintain the licensing data model and related workflows within the Asset Database using ManageEngine ServiceDesk Plus (SD+).
- Enable and support the Service Desk in managing license requests and allocations through SD+, based on defined procedures and work instructions.
- Collaborate with Enterprise Architecture stakeholders to ensure consistency and synchronization between SD+ and enterprise architecture tools (e.g., LeanIX, Signavio).
- Participate in ISO27001:2022 certification activities related to asset and license management, including control operation, monitoring, reviews, and documentation.
- Provide training, guidance, and operational support to Site IT and other relevant stakeholders within the scope of asset and license management.
- Provide backup support to the IS/IT Validation and Compliance Specialist during peak workload periods, planned leave, or unplanned absences.
Required Skills & Qualifications
- Strong understanding of IT asset and license management practices within regulated environments.
- Practical knowledge of ITIL‑based asset and service management processes.
- Familiarity with ISO27001 controls related to asset management and information security.
- Working knowledge of GAMP 5, NIS2, and compliance expectations in GMP‑regulated organizations.
- Experience working with ITSM and asset management tools (e.g., ManageEngine ServiceDesk Plus or similar).
- Ability to define, document, and improve processes, policies, and work instructions.
- Strong analytical and documentation skills with attention to accuracy and traceability.
Educational Qualification
Bachelor’s degree in Computer Science, Information Technology, Engineering, or a related discipline; or equivalent relevant hands‑on experience in IT asset management, IT operations, or regulated IT environments.
Professional Experience
- 2–3+ years of experience in a GMP‑regulated or similarly regulated industry.
- 2–3+ years of hands‑on experience in IT Asset and License Management aligned with ITIL best practices.
- Experience supporting audits, compliance reviews, or ISO27001‑related activities within the asset management domain.
- Exposure to enterprise architecture integration or asset data synchronization across tools is an advantage.
- Experience in process mapping and process design (e.g., BPMN 2.0) is preferred.
Soft Skills & Behavioral Competencies
- High attention to detail with a strong quality, compliance, and control mindset.
- Structured, proactive, and solution‑oriented approach to work.
- Ability to collaborate effectively with global stakeholders across IT, compliance, and business functions.
- Confident communicator with the ability to explain asset and licensing concepts to both technical and non‑technical audiences.
- Willingness to challenge existing practices constructively and drive continuous improvement.
- Ability to work independently while contributing effectively within a global, cross‑functional team.
Why Join Us at PolyPeptide Group:
PolyPeptide Group offers an exciting opportunity to work at the forefront of peptide-based therapeutics, a rapidly growing and innovative segment of the pharmaceutical industry. As a key member of PolyPeptide team, you will have the opportunity to contribute to a company that is dedicated to the success of its clients and the advancement of peptide science. Join us and be part of a global organization that is shaping the future of life-saving therapies.
