Headquartered in Princeton, N.J., USA, Withum provides a gamut of services in the financial sector, including accounting, auditing, employee benefit services, pension plans services, tax services, litigation support, business valuation, insolvency services, transaction advisory services, and management consulting.
The firm takes its name from Frederick Withum, Leonard Smith, and Ivan Brown, who founded their self-titled company in 1974 in Middlesex County, N.J., USA. The firm’s founders began their careers at larger accounting firms, and when they struck out on their own, their idea was to provide personalized service to companies that were still growing. They also decided that they wanted their firm to be "people‐focused," putting the emphasis on both client service and staff development.
At its inception, Withum’s business was conducted by six professionals; today, the firm has a staff of over 1,200, including more than 160 partners and principals, many of whom contribute articles and perspectives to major news and trade media such as The Wall Street Journal, Fox News Channel, Financial Executive Magazine, Forbes.com and INSIDE Public Accounting. Withum has offices, in New Jersey, Massachusetts, New York, Florida, Pennsylvania, Virginia, California, and District of Columbia in USA. The International locations are at Cayman Islands and Bengaluru in India.
Withum has majority of its offices have more than 100 team members. It is affiliated with HLB International, a global network of accountants and business advisors. As a member of HLB, we offer international knowledge and expertise that our clients can rely upon, providing direct access to professional accountants and business advisors in over 130 countries. We have a history of innovation, collaboration and are dedicated to helping our clients grow across borders
Our clients represent a broad spectrum of industries and range in size from small, entrepreneurial startups to billion‐dollar, publicly held companies. Our stability has permitted us to develop long‐term relationships in the banking, legal and financial services fields. Withum has strong roots in the business community and communities where we live. We are involved in a broad range of civic and charitable activities, a further indication of our commitment to the communities in which we are based. This is our culture. This is the Withum Way.
Withum started its office in India in 2019 and has grown to the staff of 150 employees at Bangalore office. We continue to serve our USA counterpart and ensure that the business requirements are met with the commitment towards our values and embracing our culture
Withum is a place where talent thrives - where who you are matters. It’s a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results. Withum empowers clients and our professional staff with innovative tools and solutions to address their accounting, tax and overall business management and operational needs. As a US nationally ranked Top 25 firm, we recruit only the best and brightest people with a genuine passion for the business.
Withum’s brand is a reflection of our people, our culture and our strength. Withum has become synonymous with teamwork and client service excellence. The cornerstone of our success can truly be accredited to the dedicated professionals who work here every day, easy to work with a sense of purpose and caring for their co-workers and whose mission is to help our clients grow and thrive. But our commitment goes beyond our clients as we continue to live the Withum Way, promoting personal and professional growth for all team members, clients, and surrounding communities.
The Assistant Manager – Operations / Administration & Facilities will be responsible for overseeing and managing day-to-day administrative, facilities, and technical operations to ensure a safe, efficient, compliant, and employee-friendly workplace. The role involves hands-on management of facilities maintenance, utilities, employee transportation, travel support, admin help desk operations, vendor management, buildout project coordination, and contract workforce supervision. The incumbent will also act as a key point of contact for employee grievances related to transport, catering, utilities, and facility services, supporting an employee base of 1,000+.
How will you spend your time:
Operations, Administration & Facilities Management
-
Manage day-to-day operations related to administration and facilities, ensuring uninterrupted support to business operations.
-
Oversee facilities maintenance, including housekeeping, security, utilities, and office infrastructure.
-
Ensure compliance with internal policies, service level agreements (SLAs), and statutory & Safety requirements.
Technical Facilities & Utilities Management
Manage HVAC, electrical systems, DG sets, UPS, and power distribution systems.
Oversee fire detection, fire-fighting, and life safety systems.
Ensure preventive maintenance, audits, inspections, and safety drills.
Buildout & Project Management
Support office buildout, fit-out, expansion, and renovation projects.
Coordinate with PMCs, architects, contractors, and vendors.
Employee Transportation & Travel
-
Manage employee transportation operations, including route planning, vendor coordination, attendance tracking, and issue resolution.
-
Handle employee travel coordination, bookings, and related administrative support as per company policies.
-
Address and resolve employee grievances related to transportation services in a timely and professional manner.
Catering & Employee Services
-
Coordinate with catering vendors to ensure quality, hygiene, and timely service.
-
Handle employee feedback and grievances related to catering and other facility services, ensuring continuous improvement.
Admin Help Desk
-
Manage the Admin Help Desk, ensuring prompt response and resolution of employee queries related to facilities, transport, travel, and general administration.
-
Track and analyze help desk data to identify recurring issues and implement corrective actions.
Vendor Management & Negotiations
-
Manage end-to-end vendor lifecycle, including onboarding, performance monitoring, billing, and renewals.
-
Lead vendor negotiations for facilities, transport, catering, housekeeping, and security services to optimize cost and service quality.
-
Conduct regular vendor performance reviews and ensure adherence to SLAs.
Contract Workforce Management
-
Supervise and manage contract employees engaged in housekeeping and security services.
-
Ensure adequate staffing, duty rosters, attendance management, and performance monitoring.
-
Enforce discipline, safety standards, and service quality among contract staff.
Employee Grievance Handling
-
Act as the first point of contact for employee grievances related to transport, catering, facilities, and admin services.
-
Investigate issues, coordinate with vendors and internal teams, and ensure effective resolution within defined timelines.
Team Management & Reporting
-
Manage and guide admin and facilities team members, ensuring productivity and service excellence.
-
Prepare and submit daily, weekly, and monthly MIS reports related to operations, costs, vendor performance, and service metrics.
-
Support the Manager – Admin & Facilities in audits, reviews, and process improvements.
-
Any graduate/postgraduate
-
6 to 8 years of administrative experience in a professional services environment preferred.
-
Advanced Microsoft Office skills.
-
Good communication skills, both verbal and written.
-
High attention to detail.
-
Excellent organizational skills with an ability to think proactively and prioritize work.
-
Should have managed team.
Website: www.withum.com
Withum will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran.
