Banjara Hills Hyderabad Telangana Personal secretary & office Jobs – 13 Open Jobs Today

Personal Assistant
Lloyd Group —Hyderabad, Telangana
- ₹20,000 - ₹50,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
1d
Personal Secretary to Managing Director
SS —Hyderabad, Telangana
- ₹35,000 - ₹50,000 a month
- Full-time
- Doctoral degree
- Master's degree
- Administrative experience
Quick apply
Executive Secretary to the Managing Director
JABALEXIM PRIVATE LIMITED —Tolichowki, Hyderabad, Telangana
- ₹13,543.22 - ₹30,000.00 a month
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
Assistant Manager - Corporate Secretarial
Citco —Hyderabad, Telangana
- Full-time
- English
- Communication skills
Office Administrator
TVS Carjoz —Hyderabad, Telangana
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
PERSONAL SECRETARY TO MANAGING DIRECTOR
Arial Engineering —Hyderabad, Telangana
- ₹1,80,000 - ₹2,40,000 a year
- Call employer
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Institutional Partnerships & Business Development Executive
Johan Brown Publishing Private Limited —Hyderabad, Telangana
- ₹34,000 - ₹37,000 a month
- Full-time
- English
- Research
- Microsoft Office
- Work from home
Quick apply
7d
Administrative Assistant
Citco —Hyderabad, Telangana
- Full-time
- English
- Bachelor's degree
- Data entry
Group Finance & Accounts Manager
JABALEXIM PRIVATE LIMITED —Tolichowki, Hyderabad, Telangana
- ₹35,000 - ₹50,000 a month
- Microsoft Excel
- Finance
- Master's degree
Quick apply
Officer 3, Corporate Administration
IQ-EQ —Hyderabad, Telangana
- Full-time
- Hybrid work
- Microsoft Excel
- Word processing
- English
Quick apply
Personal Secretary & Office Assistant
FORWARD LIFE PVT.LTD —Ameerpet, Hyderabad, Telangana
- ₹10,000 - ₹13,000 a month
- Full-time
- Microsoft Office
- Bachelor's degree
- Computer skills
Quick apply
Personal Secretary & Office Assistant
FORWARD LIFE PRIVATE LIMITED —Ameerpet, Hyderabad, Telangana
- ₹10,000 - ₹13,000 a month
- Full-time
- Microsoft Office
- Bachelor's degree
- Computer skills
Quick apply

Other jobs to consider

Find your next job by exploring related positions.

Personal Assistant
Lloyd Group —Hyderabad, Telangana
The role requires exceptional organizational, communication, and coordination skills to ensure smooth management of the Chairman's office across both the…
₹20,000 - ₹50,000 a month
Quick apply
1d
Personal Secretary to Managing Director
SS —Hyderabad, Telangana
Ideal Profile: *Calendar & travel management, high discretion, professional etiquette; not an EA role schedule/office/travel support. pure.
₹35,000 - ₹50,000 a month
Quick apply

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Personal Assistant

Lloyd Group -
Hyderabad, Telangana

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Job details

Permanent | Full-time
₹20,000 - ₹50,000 a month
1 day ago

Benefits

Provident Fund
Health insurance
Cell phone reimbursement
Life insurance
Food provided

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
English
Microsoft Office
Master's degree
Analysis skills
Bachelor's degree
Business Administration
Secretarial work
Document management systems
MBA
Communication skills
Personal assistant experience
Senior leadership
Time management

Full job description

# Job Description

## Position: Personal Assistant (PA) to the Chairman & Managing Director

### Job Summary

The Personal Assistant (PA) to the Chairman & Managing Director is responsible for providing comprehensive executive, administrative, and confidential support to the Chairman & MD. The role requires exceptional organizational, communication, and coordination skills to ensure smooth management of the Chairman's office across both the Educational Institutions and Pharmaceutical business divisions. The PA will act as a key liaison between the Chairman, senior leadership, external stakeholders, government authorities, vendors, and other business associates while maintaining the highest standards of confidentiality and professionalism.

### Key Responsibilities

#### Executive Support

* Manage the Chairman's daily schedule, appointments, meetings, and travel plans.

* Coordinate meetings with internal and external stakeholders and ensure timely follow-up on action points.

* Screen phone calls, emails, correspondence, and visitors on behalf of the Chairman.

* Prepare meeting agendas, minutes of meetings (MoM), presentations, reports, and business documents.

* Maintain confidential records, files, and business information with complete discretion.

* Organize business events, conferences, and official visits.

#### Administrative Coordination

* Coordinate with department heads across Educational Institutions and the Pharmaceutical business for updates, reports, and approvals.

* Monitor the progress of assignments delegated by the Chairman and follow up until completion.

* Track important deadlines, statutory submissions, project milestones, and management reviews.

* Ensure effective communication between the Chairman's Office and all departments.

#### Business & Project Coordination

* Prepare periodic MIS reports, dashboards, and executive summaries.

* Assist in monitoring strategic initiatives and special projects assigned by the Chairman.

* Coordinate with consultants, legal advisors, auditors, bankers, architects, vendors, and government authorities whenever required.

* Conduct preliminary research and compile information for business decisions.

#### Documentation & Communication

* Draft professional emails, letters, circulars, presentations, and official communications.

* Prepare board meeting documents, management reports, and business presentations.

* Maintain records of contracts, agreements, licenses, and important corporate documents.

* Ensure proper filing of both physical and digital documents.

#### Travel & Event Management

* Arrange domestic and international travel, accommodation, transportation, and meeting schedules.

* Prepare travel itineraries and briefing notes.

* Coordinate hospitality arrangements for VIP guests and business associates.

#### Confidentiality & Compliance

* Handle highly confidential business information with integrity and professionalism.

* Maintain confidentiality regarding business strategies, financial information, employee matters, and legal documentation.

* Ensure compliance with organizational policies and statutory requirements.

#### Stakeholder Coordination

* Liaise with Principals, Directors, Senior Management, Government Departments, Regulatory Authorities, Vendors, Clients, and Business Partners.

* Represent the Chairman's Office professionally during communications and meetings.

* Build and maintain positive working relationships with internal and external stakeholders.

### Educational Qualification

* Bachelor's Degree in Business Administration, Commerce, Management, or a related discipline.

* MBA or Executive Assistant certification will be an added advantage.

### Experience

5 years of experience as a Personal Assistant, Executive Assistant, or Secretary to senior leadership.

* Experience supporting CXOs, Chairmen, Managing Directors, or CEOs is preferred.

* Experience in the Education, Healthcare, Pharmaceutical, or Corporate sectors will be an added advantage.

### Required Skills

* Excellent verbal and written communication skills in English.

* Strong organizational and time management abilities.

* Excellent interpersonal and stakeholder management skills.

* Ability to multitask and prioritize effectively.

* High level of professionalism and confidentiality.

* Strong analytical and problem-solving skills.

* Ability to work under pressure and meet deadlines.

### Technical Skills

* Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

* Experience with Google Workspace and virtual meeting platforms.

* Knowledge of document management systems and digital filing.

* Ability to prepare MIS reports and executive presentations.

### Key Competencies

* Integrity and confidentiality

* Leadership support

* Professional communication

* Planning and coordination

* Decision-making support

* Attention to detail

* Initiative and ownership

* Adaptability and flexibility

* Relationship management

* Strong follow-up skills

### Key Performance Indicators (KPIs)

* Timely scheduling and coordination of meetings.

* Completion of assigned follow-ups within agreed timelines.

* Accuracy and quality of executive correspondence.

* Timely preparation of reports and presentations.

* Effective coordination across all business units.

* Zero instances of confidentiality breaches.

* Successful execution of Chairman's meetings, travel, and events.

* Timely completion of strategic assignments and special projects.

### Reporting Relationship

**Reports To:** Chairman & Managing Director

### Working Relationships

The Personal Assistant will work closely with:

* Chairman & Managing Director

* Directors

* Chief Executive Officer (CEO)

* Chief Financial Officer (CFO)

* Principals and Academic Heads

* HR Department

* Finance & Accounts

* Administration

* Operations Team

* Legal & Compliance Team

* Pharmaceutical Business Team

* External Consultants, Government Authorities, Vendors, and Business Partners

### Preferred Personal Attributes

The ideal candidate should be highly professional, proactive, dependable, resourceful, discreet, and capable of handling multiple priorities with excellent judgment. The individual should possess a positive attitude, strong work ethics, and the ability to represent the Chairman's Office with confidence and professionalism.

Pay: ₹20,000.00 - ₹50,000.00 per month

Benefits:

Cell phone reimbursement
Food provided
Health insurance
Life insurance
Provident Fund

Work Location: In person

Quick apply

Refine Your Search

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