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Secretary to the Managing Director (MD)
Kumudam Publications Pvt Ltd —Chennai, Tamil Nadu
- ₹30,000 - ₹45,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
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Secretary to the Managing Director (MD)
Kumudam Publications Pvt Ltd —Chennai, Tamil Nadu
MBA or Secretarial qualification is an added advantage. 5–10 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or…
₹30,000 - ₹45,000 a month
Quick apply
Executive Assistant to Managing Director
RAWMEN INDIA PRIVATE LIMITED —Chennai, Tamil Nadu
Maintain strong relationships with clients, proactively address their concerns and business requirements, and ensure timely resolution of issues through…
₹28,000 - ₹40,000 a month
Quick apply

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Secretary to the Managing Director (MD)

Kumudam Publications Pvt Ltd -
Chennai, Tamil Nadu

Quick apply

Job details

Permanent | Full-time
₹30,000 - ₹45,000 a month

Benefits

Provident Fund

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
English
Microsoft Office
Master's degree
Tamil
Bachelor's degree
Business Administration
Secretarial work
Hindi
MBA
Communication skills
Personal assistant experience
Time management
Travel planning

Full job description

Secretary to the Managing Director (MD)
Department: Managing Director's Office
Location: Chennai
Reporting To: Managing Director

Job Summary

The Secretary to the Managing Director will provide comprehensive executive and administrative support to the Managing Director by managing schedules, coordinating meetings, handling confidential communications, preparing reports, and ensuring smooth day-to-day operations of the MD's office. The role requires exceptional organizational skills, confidentiality, and the ability to coordinate effectively with editorial, publishing, finance, HR, marketing, and external stakeholders.

Key Responsibilities

Manage the Managing Director's daily calendar, appointments, meetings, and travel arrangements.
Screen phone calls, emails, and correspondence, ensuring timely responses and follow-ups.
Coordinate meetings with internal departments, business partners, authors, advertisers, vendors, and government officials.
Prepare agendas, presentations, meeting minutes (MOM), and follow up on action items.
Draft and review official letters, emails, notices, and business correspondence.
Maintain confidential records, contracts, agreements, and important company documents.
Coordinate with Editorial, Printing, Marketing, Circulation, HR, Finance, and Legal departments on behalf of the MD.
Monitor pending tasks and ensure timely completion through regular follow-ups.
Organize board meetings, management review meetings, and special events.
Handle domestic travel bookings, accommodation, and itinerary planning for the MD.
Maintain digital and physical filing systems.
Assist the MD in preparing reports, presentations, and business proposals.
Handle visitors and VIP guests with professionalism.
Perform other assignments entrusted by the Managing Director from time to time.

Qualification

Bachelor's Degree in Business Administration, Commerce, English, Journalism, or any relevant discipline.
MBA or Secretarial qualification is an added advantage.

Experience

5–10 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or Secretary to Senior Management.
Experience in the Media, Publishing, Printing, Advertising, or Corporate sector is preferred.

Required Skills

Excellent written and verbal communication in English and Tamil.
Knowledge of Hindi is an added advantage.
Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Excellent drafting and documentation skills.
Strong organizational and time management abilities.
Ability to maintain strict confidentiality and professionalism.
Excellent coordination and interpersonal skills.
Ability to work under pressure and meet deadlines.
Strong follow-up and multitasking skills.
High level of integrity, discretion, and attention to detail.

Key Competencies

Executive Support
Calendar & Travel Management
Meeting Coordination
Business Communication
Documentation Management
Confidentiality & Integrity
Relationship Management
Problem Solving
Decision Support
Professional Etiquette

Preferred Candidate Profile

Well-groomed and professional in appearance.
Proactive, resourceful, and self-motivated.
Able to interact confidently with senior executives, authors, celebrities, advertisers, and government officials.
Willing to work beyond regular office hours when required.

Employment Type

Full-Time

Location

Chennai, Tamil Nadu

Pay: ₹30,000.00 - ₹45,000.00 per month

Benefits:

Provident Fund

Work Location: In person

Quick apply

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Secretary to the Managing Director (MD)

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