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Executive Assistant to Chief Executive Officer
SHEOWS —Gurugram, Haryana
- ₹60,000 - ₹80,000 a month
- Full-time
- Microsoft Office
- Administrative experience
- Project management
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Executive Assistant to Chief Executive Officer
SHEOWS —Gurugram, Haryana
This is a senior-level role at the heart of our operations — requiring sound judgment, discretion, and the ability to manage a complex stakeholder environment…
₹60,000 - ₹80,000 a month
Quick apply

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Executive Assistant to Chief Executive Officer

SHEOWS -
Gurugram, Haryana

Quick apply

Job details

Full-time
₹60,000 - ₹80,000 a month

Qualifications

Slack
Microsoft Office
Administrative experience
Project management
Bachelor's degree
Communication skills

Full job description

About the Role

We're seeking a highly organised, proactive, and mission-aligned Executive Assistant to serve as a strategic partner to our CEO. This is a senior-level role at the heart of our operations — requiring sound judgment, discretion, and the ability to manage a complex stakeholder environment across board members, donors, partners, and staff.

Key Responsibilities

1. Executive Support

Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and coordinating travel arrangements.
Assist with preparation for meetings by drafting agendas, taking minutes, and ensuring timely follow-up on action items.
Manage the CEO's correspondence, filtering and prioritizing emails, phone calls, and requests.

2. Project Management & Special Initiatives

Assist with special projects and initiatives as directed by the CEO, ensuring deadlines are met and all tasks are completed efficiently.
Conduct research and prepare reports and presentations as needed for the CEO's engagements, board meetings, and strategic initiatives.

3. Meeting & Event Coordination

Organize and coordinate meetings, events, conferences, and speaking engagements for the CEO, including logistics, materials, and follow-up.
Coordinate board meetings and other important internal events, ensuring all details are meticulously handled.

4. Communication & Liaison

Act as the primary point of contact between the CEO and internal/external stakeholders, including board members, donors, staff, and partners.
Draft, edit, and send communications on behalf of the CEO, ensuring a high standard of professionalism.
Ensure that key messages and priorities of the CEO are communicated effectively across the organization.

5. Confidentiality & Discretion

Handle sensitive and confidential information with professionalism and discretion.
Maintain confidential files and records with strict attention to detail.

6. Administrative Support

Prepare and proofread documents, reports, presentations, and other materials for the CEO.
Ensure smooth day-to-day operations of the CEO's office, anticipating needs and providing proactive solutions.

7. Time Management & Prioritisation

Help the CEO manage time effectively by handling scheduling conflicts and providing reminders for important tasks and appointments.
Stay ahead of the CEO's priorities and ensure focus remains on mission-critical activities.

Skill-Set Required

Organisational Excellence - juggle complex calendars, priorities, and stakeholders without missing a beat
Project Management - own initiatives from planning through execution and follow-up
Communication - confident drafting board-level documents, executive correspondence, and internal comms
Discretion & Confidentiality - handle sensitive information and decisions with complete professionalism
Stakeholder Management - navigate relationships across board members, donors, leadership, and partners
Research & Analytical Thinking - synthesise information into clear reports and briefings
Tech Proficiency - Microsoft Office Suite, Google Workspace, Zoom, Slack, and similar tools
Attention to Detail - meticulous accuracy across documents, schedules, and communications
Mission Alignment - genuine commitment to nonprofit values and representing the organisation with integrity

What We're Looking For

Bachelor's degree or equivalent; nonprofit background preferred
5 - 7+ years in a senior EA or executive support role, ideally in the nonprofit/social sector
Exceptional written and verbal communication skills
Proven ability to work independently with minimal supervision

What We Offer

Competitive salary commensurate with experience
A front-row seat to strategic, community-impacting work
Professional growth and development opportunities
A collaborative, values-driven culture

Pay: ₹60,000.00 - ₹80,000.00 per month

Work Location: In person

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