Job Summary
The Purchase Manager is responsible for planning, sourcing, purchasing, negotiating, and managing the procurement of goods and services required by the organization. The role ensures the timely availability of products, cost control, inventory optimization, supplier management, and compliance with company policies.
Key Responsibilities1. Procurement Planning
- Prepare daily, weekly, and monthly purchase plans.
- Forecast product requirements based on sales trends.
- Ensure uninterrupted product availability.
- Monitor stock levels and maintain reorder points.
- Coordinate with department heads to identify purchasing requirements.
2. Vendor and Supplier Management
- Identify and evaluate new suppliers.
- Develop and maintain relationships with existing suppliers.
- Compare quotations from multiple vendors.
- Negotiate prices, discounts, payment terms, and delivery schedules.
- Conduct regular supplier performance evaluations.
3. Purchase Order Management
- Create and approve purchase orders.
- Verify purchase requests from different departments.
- Ensure purchase orders are issued accurately.
- Monitor open purchase orders.
- Track deliveries until materials are received.
4. Inventory Management
- Monitor stock levels regularly.
- Identify fast-moving, slow-moving, and non-moving products.
- Minimize excess inventory.
- Prevent stock shortages.
- Coordinate with warehouse and store teams for stock replenishment.
5. Cost Control
- Negotiate competitive prices with suppliers.
- Reduce procurement costs without affecting quality.
- Monitor purchasing budgets.
- Analyze price variations.
- Identify cost-saving opportunities.
6. Quality Control
- Ensure products meet quality standards.
- Verify product specifications before purchase.
- Review product quality upon receipt.
- Coordinate with suppliers regarding defective products.
- Monitor product returns and replacements.
7. Documentation and Record Management
- Maintain supplier records.
- Update purchase registers.
- Maintain contracts and agreements.
- Verify invoices and supporting documents.
- Ensure all procurement records are properly documented.
8. Coordination with Other Departments
- Coordinate with the finance department regarding payments.
- Work with store managers regarding stock requirements.
- Coordinate with warehouse teams regarding inventory.
- Support sales teams with product availability.
- Participate in management meetings.
9. Compliance and Audit
- Ensure procurement activities comply with company policies.
- Follow legal and regulatory requirements.
- Prepare documents for internal and external audits.
- Maintain complete procurement records.
Daily Responsibilities
- Review stock requirements.
- Verify purchase requests.
- Contact suppliers.
- Approve purchase orders.
- Follow up on deliveries.
- Review inventory reports.
- Monitor product shortages.
- Update procurement records.
Weekly Responsibilities
- Review supplier performance.
- Analyze purchasing costs.
- Evaluate inventory levels.
- Prepare procurement reports.
- Conduct meetings with suppliers.
Monthly Responsibilities
- Prepare monthly purchase reports.
- Review procurement budgets.
- Analyze product demand.
- Compare purchase costs.
- Evaluate procurement KPIs.
Key Performance Indicators (KPIs)KPITargetStock availability98%On-time delivery95%Purchase order completion100%Inventory accuracy99%Cost reductionAs per company targetSupplier performance90%Product shortage incidentsMinimumProcurement cycle timeAs per SLARequired Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, Commerce, or a related field.
- MBA (preferred).
Experience
- 3–7 years of experience in purchasing, procurement, or supply chain management.
- Experience in retail, supermarkets, furniture, textiles, or distribution is preferred.
Required Skills
- Vendor management
- Negotiation skills
- Inventory management
- ERP/POS software knowledge
- Microsoft Excel
- Cost analysis
- Communication skills
- Team management
- Problem-solving
- Reporting and documentation
Authority Matrix
The Purchase Manager is authorized to:
- Approve purchase requisitions.
- Negotiate supplier agreements.
- Recommend new suppliers.
- Monitor inventory levels.
- Coordinate procurement activities across all departments.
Reporting Formats
The Purchase Manager must submit:
- Daily Purchase Report
- Weekly Procurement Report
- Monthly Purchase MIS Report
- Supplier Performance Report
- Inventory Status Report
- Cost Analysis Report
Job Type: Full-time
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
