Reporting To: Owner
About the Role
We are looking for an experienced and responsible Facility Manager to manage the day-to-day operations, maintenance, safety, housekeeping, staff, and overall upkeep of a private bungalow/residence. The ideal candidate should be well-organized, proactive, trustworthy, and capable of coordinating multiple vendors and household staff while maintaining high standards of service.
Key Responsibilities
1. Property & Facility Management
Ensure the bungalow, gardens, utilities, equipment, and other facilities are maintained in excellent condition.
Conduct regular inspections of the property and identify maintenance requirements.
Coordinate preventive and corrective maintenance for electrical, plumbing, HVAC, generators, pumps, appliances, etc.
Maintain records of maintenance activities, warranties, AMC contracts, and service schedules.
Ensure the property is clean, functional, safe, and presentable at all times.
2. Staff Management
Supervise household staff such as housekeeping, gardeners, drivers, security personnel, cooks, and maintenance staff.
Prepare staff schedules, allocate duties, and monitor attendance and performance.
Ensure staff follow appropriate standards of hygiene, discipline, grooming, and conduct.
Coordinate recruitment, onboarding, training, and replacement of staff when required.
3. Vendor & Contractor Management
Identify and coordinate with reliable vendors, technicians, contractors, and service providers.
Obtain quotations and negotiate rates where appropriate.
Monitor the quality and timely completion of outsourced work.
Maintain vendor contacts, contracts, invoices, and service records.
4. Security & Safety
Ensure effective security arrangements for the property.
Coordinate with security guards and monitor CCTV, access control, alarms, and other security systems.
Ensure fire safety equipment and emergency systems are inspected and maintained.
Develop and implement emergency procedures for situations such as fire, power failure, water leakage, or security incidents.
5. Utilities & Inventory
Monitor electricity, water, gas, diesel, internet, and other utility consumption.
Ensure adequate supply of household consumables, cleaning materials, maintenance items, and other necessities.
Maintain proper inventory records and avoid unnecessary wastage.
Track recurring expenses and support cost-control initiatives.
6. Guest & Event Support
Ensure the residence is fully prepared for guests, family functions, parties, and other events.
Coordinate housekeeping, catering, security, parking, decoration, maintenance, and other requirements.
Ensure smooth execution of events while maintaining privacy and service standards.
7. Administration & Reporting
Maintain daily/weekly/monthly reports covering maintenance, staff attendance, expenses, inventory, and incidents.
Maintain documentation for AMC contracts, licenses, insurance, warranties, and statutory requirements.
Prepare maintenance and operating budgets and monitor expenses against approved budgets.
Escalate important maintenance, security, staffing, or financial issues to the management/owner promptly.
Candidate Requirements
Graduate or diploma in Facility Management, Hospitality, Engineering, Administration, or a related field preferred.
5–10 years of relevant experience in facility management, luxury residential property, hospitality, estate management, or a similar role.
Experience managing household staff and external vendors.
Good knowledge of basic electrical, plumbing, HVAC, generator, water systems, and general property maintenance.
Strong organizational, communication, and problem-solving skills.
Ability to handle emergencies calmly and make practical decisions.
Good computer skills, including MS Office/Excel and basic reporting.
High level of integrity, confidentiality, discretion, and trustworthiness is essential.
Ability to work flexible hours when required, including weekends or during special events.
Key Skills
Residential Facility Management
Staff & Team Management
Vendor Management
Property Maintenance
Preventive Maintenance
Security & Safety Management
Inventory & Procurement
Budget & Expense Control
Event & Guest Coordination
Emergency Management
Communication & Coordination
Confidentiality and Professionalism
Key Performance Indicators (KPIs)
Overall property upkeep and maintenance standards
Timely completion of maintenance activities
Staff attendance, discipline, and performance
Vendor performance and cost efficiency
Utility and operational cost management
Safety and security compliance
Inventory accuracy and availability
Guest/family satisfaction
Timely reporting and issue resolution
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
