Kharar Punjab Secretary to managing director Jobs – 6 Open Jobs Today

Secretary to Managing Director
Nimbarka Industries Private limited —Mohali, Punjab
- ₹25,000 - ₹35,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Medicine
Quick apply
3d
Personal Secretary to Director
nextview —Mohali, Punjab
- ₹30,000 - ₹50,000 a month
- Full-time
- Microsoft Word
- Word processing
- Microsoft Office
- Flexible schedule
Quick apply
Personal Secretary to Director
Innovative Incentives & Rewards Pvt Ltd —Sohana, Punjab
- ₹40,000 - ₹50,000 a month
- Full-time
- Up to 50% travel
- Administrative experience
- Travel
- Health insurance
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Personal Secretary to Managing Director
Better Vaccine Private Limited —Chandigarh, Chandigarh
- From ₹45,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Cell phone reimbursement
Quick apply
Private Secretary
Gretis India Pvt. Ltd. —Chandigarh, Chandigarh
- ₹50,000 - ₹51,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply

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nextview —Mohali, Punjab
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Secretary to Managing Director

Nimbarka Industries Private limited
Mohali, Punjab

Quick apply

Job details

Full-time
₹25,000 - ₹35,000 a month
3 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Medicine
Microsoft Excel
Microsoft Outlook
Microsoft Office
Bachelor's degree
Organisational skills
Computer skills
Business Administration
Typing
Secretarial work
Communication skills
Personal assistant experience
Time management

Full job description

Job Summary

We are looking for a well-organized, proactive, and professional Secretary to the Managing Director to provide high-level administrative and secretarial support. The candidate will be responsible for managing the MD's schedule, correspondence, meetings, documentation, follow-ups, and coordination with internal teams, clients, vendors, government officials, and other stakeholders.

The ideal candidate should have excellent communication skills, good computer knowledge, strong follow-up abilities, confidentiality, and the ability to manage multiple tasks efficiently.

Key Responsibilities

Manage the Managing Director's calendar, appointments, meetings, and daily schedule.
Coordinate and schedule meetings with employees, clients, vendors, government officials, and other stakeholders.
Prepare and maintain meeting agendas, minutes, reports, presentations, and official documents.
Handle incoming and outgoing emails, letters, WhatsApp messages, and official correspondence on behalf of the MD.
Draft professional letters, emails, notices, memos, and other communications.
Maintain proper records and files of important documents, correspondence, agreements, and reports.
Take meeting notes and ensure that action points are communicated and followed up with the concerned departments.
Coordinate with different departments and ensure timely completion of tasks assigned by the MD.
Maintain a daily task/follow-up tracker for the MD and provide regular status updates.
Follow up with clients, vendors, contractors, employees, and government departments as required.
Assist the MD in preparing MIS reports, presentations, business reports, and management summaries.
Handle confidential information and ensure that sensitive company and management information is kept secure.
Manage travel arrangements, hotel bookings, transportation, and itineraries for the MD when required.
Maintain important contact details and professional relationships of clients, officials, vendors, and business associates.
Assist in preparing documents related to tenders, contracts, meetings, projects, and business activities, wherever required.
Coordinate official visits, events, conferences, and meetings.
Screen and prioritize calls, messages, and requests for the MD.
Ensure timely reminders to the MD regarding important meetings, deadlines, payments, renewals, and commitments.
Perform any other administrative or coordination responsibilities assigned by the Managing Director.

Required Skills

Excellent verbal and written communication skills.
Strong knowledge of MS Office – Word, Excel, PowerPoint, and Outlook/Gmail.
Good drafting and documentation skills.
Excellent time management and organizational skills.
Strong follow-up and coordination abilities.
Ability to maintain confidentiality and handle sensitive information.
Professional attitude and good interpersonal skills.
Ability to multitask and work under pressure.
Good typing and computer skills.
Ability to communicate professionally with senior management, government officials, clients, and vendors.
Strong attention to detail.

Qualification & Experience

Qualification: Graduate in any discipline; additional qualification in Secretarial Practice, Business Administration, or Management will be an advantage.
Experience: 2–5 years of experience as a Personal Secretary, Executive Assistant, Secretary to Director/MD, or similar role.
Experience in handling senior management and coordinating with multiple departments will be preferred.

Preferred Candidate Profile

Smart, presentable, confident, and professional personality.
Highly organized and disciplined.
Trustworthy and capable of maintaining strict confidentiality.
Proactive rather than waiting for instructions.
Strong follow-up and problem-solving approach.
Willingness to work according to the MD's schedule when required.
Ability to handle urgent and time-sensitive assignments.

Key Performance Indicators (KPIs)

Effective management of MD's calendar and appointments.
Timely completion and follow-up of assigned tasks.
Accuracy of documentation and reports.
Timely communication with internal and external stakeholders.
Proper maintenance of confidential records.
Meeting and deadline management.
Quality and speed of administrative support provided to the MD.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

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