Semi-Qualified Company Secretary (CS)
Company: RDB Group
Department: Secretarial / Legal & Compliance
Designation: Semi-Qualified Company Secretary
Location: Kolkata
Employment Type: Full-Time
Reporting To: Company Secretary / Senior Management
About RDB Group
RDB Group is a diversified business group with interests across multiple sectors. The Group operates through various companies and business entities and maintains a strong focus on corporate governance, regulatory compliance, and structured business practices.
Job Purpose
The Semi-Qualified Company Secretary will be responsible for assisting in the day-to-day Secretarial, Corporate Compliance and Regulatory activities of the Group and its associated companies.
The role requires a candidate with sound knowledge of the Companies Act, 2013, MCA/ROC compliances, Secretarial Standards and corporate governance practices, along with the ability to independently manage routine secretarial assignments.
Key Responsibilities1. Corporate Secretarial Compliance
- Assist in ensuring compliance with the Companies Act, 2013 and applicable rules and regulations.
- Maintain statutory records, registers and corporate documents.
- Assist in preparation and maintenance of statutory registers and records.
- Support the Company Secretary in ensuring timely completion of statutory compliances.
- Monitor compliance calendars and ensure timely filing of forms and returns with MCA/ROC.
- Assist in maintaining records of shareholding, directors, KMPs and other statutory information.
2. ROC / MCA Compliance
- Preparation and filing of various MCA/ROC forms and returns.
- Assist in filing of forms such as AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, MSME, DPT-3 and other applicable forms.
- Track statutory filing deadlines and ensure timely compliance.
- Assist in responding to MCA/ROC queries, notices and clarifications.
- Coordinate with consultants, auditors and other professionals wherever required.
3. Board & General Meetings
- Assist in preparation of notices, agendas and supporting documents for:
- Board Meetings
- Committee Meetings
- Annual General Meetings
- Extraordinary General Meetings
- Assist in drafting and maintaining Minutes of Board and General Meetings.
- Ensure compliance with applicable Secretarial Standards (SS-1 & SS-2).
- Maintain proper records of resolutions and corporate approvals.
4. Director & Shareholder Compliance
- Maintain records relating to Directors and Key Managerial Personnel.
- Assist with Director appointments, resignations, disclosures and related ROC filings.
- Maintain records of shareholders and shareholding changes.
- Assist in matters relating to allotment, transfer/transmission and issue of shares, wherever applicable.
- Assist in maintaining declarations, disclosures and statutory documents.
5. Legal & Regulatory Support
- Assist in monitoring changes in applicable corporate laws and regulations.
- Conduct basic legal and regulatory research relating to corporate matters.
- Assist senior management/Company Secretary in ensuring compliance with applicable laws.
- Coordinate with external legal counsel, auditors, consultants and other professional advisors.
6. Documentation & Record Management
- Maintain organised physical and digital records of corporate documents.
- Ensure proper documentation of resolutions, agreements, filings and statutory records.
- Maintain a compliance tracker for all Group companies.
- Assist in preparing periodic compliance reports for management.
Candidate Profile
Educational Qualification:
- CS Executive qualified / Semi-Qualified Company Secretary.
- Candidate pursuing CS Professional will be preferred.
- Graduate in Commerce, Law, Business Administration or related discipline will be preferred.
Experience:
- 1–3 years of relevant experience in Secretarial / Corporate Compliance / Legal & Compliance.
- Candidates with strong practical exposure to ROC/MCA compliance may also be considered.
- Experience of working with a Company Secretary / Listed or Unlisted Company / Corporate Group will be an advantage.
Required Knowledge
The candidate should have good working knowledge of:
- Companies Act, 2013
- MCA / ROC compliance
- Secretarial Standards – SS-1 & SS-2
- Board and General Meeting procedures
- Statutory registers and records
- Annual filings and event-based filings
- Corporate governance
- Basic legal and regulatory compliance
- MS Office, particularly MS Excel and MS Word
- MCA portal
Key Skills
- Strong attention to detail
- Good drafting and documentation skills
- Excellent organisational and follow-up skills
- Ability to manage multiple compliance deadlines
- Good written and verbal communication
- Strong analytical and research skills
- Ability to work independently as well as with senior management
- Professional integrity and confidentiality
- Good coordination skills
Preferred Candidate
Candidates who have:
- Completed CS Executive and are pursuing CS Professional.
- Practical experience in MCA/ROC filings.
- Hands-on experience in preparing Board/General Meeting documentation.
- Exposure to handling compliance for multiple companies.
- Experience in a diversified business group will be an added advantage.
Key Performance Indicators (KPIs)
- Timely completion of statutory and ROC/MCA filings.
- Accuracy of statutory records and corporate documentation.
- Compliance with applicable statutory deadlines.
- Proper maintenance of Board and General Meeting records.
- Timely updating of compliance trackers.
- Effective coordination with internal teams and external professionals.
- Timely identification and escalation of compliance issues.
What We Offer
- Opportunity to work closely with senior management and the Company Secretary.
- Exposure to multiple companies and diverse corporate matters.
- Practical experience in corporate secretarial and regulatory compliance.
- Professional growth and learning opportunities.
- Dynamic and structured work environment.
How to Apply
Interested candidates may share their updated CV mentioning their CS qualification status, relevant experience, current CTC and expected CTC.
Email: [email protected]
Contact: 9875630073
Subject Line: Application – Semi-Qualified Company Secretary
Pay: ₹12,800.13 - ₹25,000.00 per month
Work Location: In person
