Madurai Tamil Nadu Executive assistant to ceo Jobs – 1 Open Jobs Today

Executive Secretary
Preethi Hospitals —Madurai, Tamil Nadu
- ₹12,170.16 - ₹25,000.00 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
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Executive Secretary

Preethi Hospitals
Madurai, Tamil Nadu

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Job details

Permanent | Full-time
₹12,170.16 - ₹25,000.00 a month

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
English
Microsoft Office
Bachelor's degree
Business Administration
Secretarial work
Diploma
Communication skills
Personal assistant experience
Time management
Office experience

Full job description

Job Summary

The Personal Secretary is responsible for providing confidential administrative and secretarial support to the Chairman/Managing Director/CEO. The role involves managing schedules, coordinating meetings, handling correspondence, maintaining records, preparing reports, and ensuring smooth day-to-day administrative operations while maintaining confidentiality and professionalism.

Key Responsibilities

Manage the daily calendar, appointments, and meetings of the reporting authority.
Schedule internal and external meetings and prepare meeting agendas.
Prepare Minutes of Meeting (MoM) and follow up on action points.
Draft, review, and maintain official letters, emails, reports, and presentations.
Screen phone calls, visitors, and correspondence professionally.
Maintain confidential files, documents, and executive records.
Coordinate with department heads for reports, approvals, and updates.
Arrange travel, accommodation, and itinerary for official visits.
Organize board meetings, management meetings, and committee meetings.
Track pending tasks and remind stakeholders of deadlines.
Prepare daily, weekly, and monthly executive reports.
Maintain proper filing systems (physical and digital).
Handle incoming and outgoing correspondence.
Coordinate with HR, Finance, Medical, Nursing, and other hospital departments for administrative requirements.
Ensure confidentiality of sensitive organizational information.
Perform any other administrative duties assigned by the management.

Required Qualifications

Bachelor's Degree in Business Administration, Commerce, English, or any relevant discipline.
Diploma or certification in Secretarial Practice or Office Administration is preferred.

Experience

3–7 years of experience as a Personal Secretary, Executive Secretary, or Executive Assistant.
Experience in a hospital or healthcare industry is preferred.

Required Skills

Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Good drafting and documentation skills.
Ability to maintain strict confidentiality.
Strong coordination and interpersonal skills.
Excellent multitasking and follow-up abilities.
Professional etiquette and presentation.
Attention to detail and accuracy.
Ability to work under pressure and meet deadlines.

Pay: ₹12,170.16 - ₹25,000.00 per month

Work Location: In person

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