Role: Procure to Record (P2R) Finance Analyst
Location: Mumbai (Hybrid) (Romania working hours)
Job type: Full time, Permanent
This position offers a hybrid work model, allowing flexibility between working from home and our office. Typically, employees are expected to work 2 days in the office per week.
Why QS?
At QS, we believe that work should empower you. That’s why we foster a flexible working environment that encourages every employee to own their career whilst flourishing personally and professionally. Our company values underpin everything we do – we collaborate, respect and support each other.
It’s our mission to empower motivated people around the world to fulfil their potential through higher education, ensuring that everyone has access to opportunities that change lives.
Our diversity makes us stronger. By sharing our experiences, we learn from one another and achieve more together, driving progress across the sector.
At QS, you’ll be responsible for implementing real change in the international higher education landscape. You’ll take on meaningful challenges that see a positive impact across the business and the wider sector.
We’re confident you’ll feel right at home here. QS was named as one of Newsweek’s Top 100 Most Loved Workplaces® in the UK (October 2023), recognising the respect, trust and appreciation that drive our culture every day. And as a gold-accredited Investors in People organisation – putting us among the top 28% of workplaces globally – it’s official: QS is a place where everyone can thrive.
The role
We are seeking a detail oriented Procure to Record (P2R) Finance Analyst to support day-to-day transactional finance operations. This role is primarily responsible for purchase order processing and billing within NetSuite, maintaining vendor data, and ensuring timely and accurate payments. The position also supports month-end activities and helps the Finance team with accounting processes up to Trial Balance level.
This role is ideal for someone with a strong foundation in Accounts Payable who is looking to broaden their exposure to core accounting processes and month-end activities.
Role responsibilities
Procure-to-Pay (P2P) Processing
- Manage end-to-end processing of purchase orders, invoices and supplier billing in NetSuite.
- Ensure accurate matching of PO, invoice and receipt data.
- Independently assess and apply correct GL coding based on understanding of budgets, actuals and nature of spend.
Liaise with internal stakeholders and suppliers to resolve discrepancies.
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Vendor Management
- Maintain accurate vendor master data and ensure compliance with onboarding requirements.
Support onboarding of new vendors, including documentation checks.
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Payments, Expenses & Travel
- Prepare and process supplier payment runs in line with payment terms and controls.
- Review and process employee expense claims in accordance with company policy.
Handle queries related to payments, travel and expenses.
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Month End, AP Control & Accruals
- Prepare accruals for open purchase orders and unsubmitted expenses.
- Accrue for unsubmitted contractor costs based on available data.
- Assist with month-end close activities and reconciliations.
- Monitor and manage AP ageing, highlighting risks or overdue balances.
Investigate and resolve aged items and discrepancies.
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Finance Support (Up to TB Level)
- Support posting of journals and maintaining general ledger accuracy.
- Assist with account reconciliations.
- Provide support to ensure completeness and accuracy of financial data up to TB.
Ad-hoc projects, including automation and efficiency initiatives.
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Process Improvement & Automation
- Identify opportunities for automation and efficiency within procurement-to-record processes.
- Support and contribute to process improvement initiatives across AP, finance operations and procurement workflows.
- Proactively highlight gaps in controls, policies or systems and drive practical solutions to close them.
Promote continuous improvement in accuracy, speed and efficiency of financial processing
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Key skills and experience
Technical
- Transactional Finance roles expertise, proven extensive experience of Accounts Payable through professional experience.
- Strong understanding of cost allocation, GL coding and core accounting principles, ideally backed with Finance qualification (part-qualified studiers highly desirable).
- NetSuite or similar ERP system.
Excel and emerging technologies with clear evidence of adaptation in work activities.
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Personal & Strategic
- Highly organised with strong attention to detail and the ability to manage competing priorities.
- Demonstrates a strong drive for productivity, focusing on outcomes and timely achievement of objectives.
- Comfortable working independently, taking ownership of tasks and making informed decisions with confidence.
- Exercises sound judgement - able to balance autonomy with awareness of when to seek input or escalate matters appropriately.
- Strong problem-solving skills with a practical, solutions-focused mindset.
- Confident stakeholder management skills with the ability to handle challenge and resolve issues constructively.
Process and compliance oriented, with a continuous improvement mindset
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So, who are we and what do we do?
QS is the world leader in higher education services, analytics, insights and intelligence. From consultancy to student mobility, academic partnerships to branding solutions, our services power both institutional and individual success.
We’re behind the world’s most widely read university rankings (Meltwater 2023). Our QS World University Rankings® reach hundreds of millions, shaping decisions and guiding futures.
Since launching in 1990, our impact and influence have only grown. Today, we work with more than 2,000 of the world’s leading higher education institutions, over 12,000 employers, and governments seeking change and socioeconomic development through higher education.
Join QS and you’ll join an 800-strong community of problem-solvers, creators, collaborators and change-makers based in 40+ countries and 11 international offices, including Australia, Malaysia, India, Romania, Singapore, France, Germany, the USA and our headquarters in London.
With every talented new hire, business acquisition and bold initiative, we’re strengthening our reach and delivering even greater value to institutions and learners worldwide. Are you ready to shape the future of higher education?
We take investing in our people very seriously.
As standard you will have:
- Competitive base salary
- Access to an annual bonus scheme (for qualifying roles only)
- 21 days annual leave – increasing to 23 days after 5 years’ service + 8 days casual leave
- 15 days holiday for the year 2026
- Enhanced maternity and paternity leave
- Access to Provident Fund and Pension Fund Scheme
- Group Medical Insurance
A vibrant social environment and multicultural and multinational culture
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But that’s not all. Outside of these standard benefits we also offer resources to allow professional growth and wellness initiatives to nurture a healthy mindset:
- Free subscription to the Calm App – the #1 app for sleep, meditation, and relaxation
- A focus on welfare which is led by our global wellness team, with mental health first aiders globally
- Access to a variety of diversity and inclusion initiatives and groups
- Strong recognition and reward programs – including a peer-to-peer recognition platform, quarterly and annual QS Applaud Awards, Connect with your Career annual personal development event
- Support for volunteering and study leave
- Free subscription to LinkedIn learning – with over 5,000 courses and programmes at your fingertips
Options to join our outstanding global Mentorship programme
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Like what you’ve heard? Great, apply now!
As a candidate, we know the application and interview process can be daunting and so it’s important that you have a great experience with us. Our dedicated Talent Team will work hard to ensure you are fully informed at all stages, and you are really excited by this opportunity to do meaningful work in the education space.
Equal opportunities
QS Quacquarelli Symonds is proud to be a fair and equal organisation where everyone has the same opportunity to achieve their full potential, irrespective of their background or personal attributes. We celebrate our diversity and believe through sharing our experiences we can learn from one another, be stronger together, and enable our business to thrive.
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