Executive Secretary to CEO | Executive Assistant
Location: Bhubaneswar, Odisha
Employment Type: Full-Time
Work Directly with Leadership. Drive Impact. Accelerate Your Growth.
We are seeking a highly capable, professional, and proactive Executive Secretary to support the CEO and leadership team in managing business operations, executive priorities, client interactions, and strategic initiatives.
This role is far more than calendar management and administrative support. It is an opportunity to work closely with leadership, gain exposure to business strategy and decision-making, interact with clients and stakeholders, and become a key contributor to the organization's growth.
The ideal candidate is confident, highly organized, disciplined, and capable of handling responsibilities with maturity, professionalism, and discretion.
Key Responsibilities Executive Support:
- Manage executive calendars, appointments, meetings, and travel schedules.
- Coordinate and organize internal and external business meetings.
- Prepare presentations, reports, meeting minutes, and business correspondence.
- Track priorities, deadlines, and action items to ensure effective execution.
- Handle confidential information with the highest level of professionalism and discretion.
Business Coordination:
- Act as a central point of coordination between leadership, teams, clients, and external stakeholders.
- Support the execution of strategic and operational initiatives.
- Ensure timely communication and follow-ups across departments.
- Maintain accurate records, documentation, and executive reports.
Client & Stakeholder Management:
- Participate in client meetings and business discussions.
- Build and maintain professional relationships with clients, partners, and stakeholders.
- Represent the organization professionally in meetings, events, and business engagements.
- Assist leadership in managing business relationships and opportunities.
Operational Excellence:
- Anticipate executive needs and proactively address challenges.
- Ensure smooth day-to-day functioning of the executive office.
- Manage multiple priorities while maintaining attention to detail.
- Support leadership in achieving business objectives through efficient coordination and execution.
Who We Are Looking For:
We are searching for an individual who combines professionalism with confidence and possesses the ability to work effectively in a fast-paced business environment.
The ideal candidate should have:
- A positive, solution-oriented attitude.
- Strong personality and executive presence.
- Excellent verbal and written communication skills.
- Outstanding organizational and time-management abilities.
- High levels of discipline, accountability, and professionalism.
- Confidence in interacting with clients, senior leaders, and business stakeholders.
- Strong interpersonal and relationship-building skills.
- The ability to work independently and take ownership of responsibilities.
- Sound judgment and the ability to maintain confidentiality.
- A proactive mindset with the ability to anticipate needs and solve problems.
Preferred Qualifications
- Bachelor's degree in Business Administration, Management, Communications, Human Resources, or a related field.
- 0–2 years of experience in Executive Assistant, Executive Secretary, Personal Assistant, Administrative Coordinator, Business Coordinator, or similar roles.
- Exceptional fresh graduates with strong communication skills, confidence, professionalism, and learning agility are encouraged to apply.
What Will Make You Successful in This Role
You are someone who:
- Takes initiative without being asked.
- Communicates confidently and professionally.
- Maintains composure under pressure.
- Is comfortable working closely with leadership.
- Enjoys interacting with people and building relationships.
- Demonstrates strong ownership and accountability.
- Consistently maintains high standards of professionalism and discipline.
Availability & Flexibility:
This is a high-responsibility position that requires flexibility and commitment. The candidate should be willing to support important business meetings, executive schedules, client interactions, and occasional travel requirements as business needs arise.
Pay: ₹15,000.00 - ₹30,000.00 per month
Work Location: In person
