pallavaram chennai tamil nadu executive assistant to ceo Jobs – 11 Open Jobs Today

Executive Personal Assistant to Founder
Atman Artwork —T Nagar, Chennai, Tamil Nadu
- ₹60,000 - ₹80,000 a month
- Full-time
- Google Suite
- English
- Master's degree
- Health insurance
- Flexible schedule
Quick apply
Executive Assistant to CEO
Integrated Assessment Services Pvt Ltd —Chennai, Tamil Nadu
- From ₹15,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
Executive Assistant/Office Manager
Spinircle India Pvt Ltd —Chennai, Tamil Nadu
- ₹20,000 - ₹25,000 a month
- Full-time
- Hybrid work
- Customer service
- English
- Bachelor's degree
- Health insurance
Quick apply
3d
Executive Assistant
Inlogic Technologies —Chennai, Tamil Nadu
- Full-time
Executive Assistant
Intuit Management Consultancy —Perambur, Chennai, Tamil Nadu
- ₹60,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Research
Executive Secretary to Director
Seamless Speciality Food and beverages Pvt. Ltd. —Nungambakkam, Chennai, Tamil Nadu
- ₹20,000 - ₹30,000 a month
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant
Acrannolife Genomics —Chennai, Tamil Nadu
- Full-time
- Microsoft Office
- 12th Pass
- Diploma
Strategic Executive Assistant
EXETER PREMEDIA SERVICES PRIVATE LIMITED —Chennai, Tamil Nadu
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick apply
Executive Assistant
Saaki Argus & Averil Consulting —Chennai, Tamil Nadu
Quick apply

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Executive Personal Assistant to Founder

Atman Artwork
T Nagar, Chennai, Tamil Nadu

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Job details

Full-time
₹60,000 - ₹80,000 a month

Benefits

Health insurance
Flexible schedule

Qualifications

French
Google Suite
Google Docs
Telugu
Multilingual
Arabic
Slack
Trello
B.Com
Malayalam
English
Master's degree
Administrative experience
Tamil
Bachelor's degree
Calendar management
BBA
Psychology
Kannada
Business Administration
English
Hindi
MBA
Media Studies
Communication skills
Personal assistant experience
Senior leadership
Office experience

Full job description

Personal Assistant (PA) — Qualification Requirements

Years of Experience (Mandatory)

· 3–7 years total professional experience in administrative, PA, coordination, or communication-heavy roles.
· Minimum 2+ years assisting C-level executives (Founder, CEO, COO, Director).
· Minimum 2+ years managing high-volume communication workflows.

Required Work Experience

· Experience handling large volumes of messages, calls, emails, and cross-platform communication.
· Prior experience supporting senior leadership with scheduling, coordination, approvals, and follow-ups.
· Experience maintaining confidentiality and dealing with sensitive information.
· Proven ability to manage task tracking, documentation, and SOPs.
· Experience coordinating between multiple teams (media, tech, finance, operations, HR).
· Ability to work in pressure-heavy environments with rapid turnarounds.
· Experience using Google Suite, workflow tools, and communication platforms.
· Prior experience in roles requiring structured handovers and continuity protocols.
· Experience managing calendars, reminders, meetings, and stakeholder updates.

1. FORMAL EDUCATIONAL QUALIFICATIONS (INCLUDING POST-GRAD OPTIONS)Tier 1 – Ideal Academic Background (Preferred)

· Bachelor’s in Business Administration (BBA)
· Bachelor’s in Commerce (B.Com / Corporate Secretaryship)
· Bachelor’s in English, Literature, or Communication
· Bachelor’s in Psychology (high EQ advantage)
· Bachelor’s in Media, Journalism, or Mass Communication
· Bachelor’s in Office Administration / Administrative Management

Post-Graduate Degrees (Bonus Advantage)

· MBA (HR / Operations / Communication / Management)
· MA (English / Communication / Psychology)
· PG Diploma in Office Administration or Executive Assistance

Why these matter: The PA interacts with C-level executives, handles sensitive information, and manages multi-layer communication.

2. LANGUAGE REQUIREMENTSMandatory:

· Fluency in Tamil (read, write, speak)
· Strong English reading and writing

Preferred:

· Ability to speak a few foreign languages (Arabic, French, etc.)
· Additional Indian languages (Hindi, Telugu, Malayalam, Kannada)

3. TECHNICAL SKILLS REQUIREDCore Tools:

· Gmail (labels, filters, inbox organization)
· Google Sheets, Docs, Slides
· Google Calendar (complex scheduling)
· WhatsApp, Telegram, Slack, Discord

Task & Workflow Tools:

· Notion / Trello / Asana / Monday.com
· Drive folder management & structured documentation
· Basic data entry and Sheets formula familiarity

Communication Skills:

· Fast and accurate typing
· Ability to draft professional emails
· Ability to summarize long content into short actionables

Device & Account Handling:

· Handling multiple SIMs, devices, and accounts
· Basic troubleshooting (sync issues, access problems)

4. CORE FUNCTIONAL REQUIREMENTSA. Communication Handling

· Manage communication across email, WhatsApp, Telegram, calls, and SMS.
· Prioritize messages based on urgency and sender importance.
· Draft and send approved replies on behalf of leadership.
· Maintain logs of pending replies, follow-ups, and priority tasks.

B. Coordination Responsibilities

· Act as bridge between Founder ↔ Teams.
· Receive materials (videos, documents), ensure review completion.
· Send corrections, updates, and confirmations to respective teams.
· Track tasks assigned to leadership and ensure timely closure.

C. Time & Schedule Management

· Manage calendars, block focused work hours, avoid unnecessary interruptions.
· Organize meetings, follow-ups, and reminders.
· Immediately inform departments about delays, changes, or rescheduling.

D. Redundancy & Handover Protocol

· Work in a two-PA system for continuity.
· Maintain clear, structured handover sheets.
· Ensure zero confusion during absence/shift transitions.

E. Documentation & Reporting

· Maintain daily task sheet.
· Summarize calls, messages, and decision logs.
· Maintain SOPs for recurring tasks and workflows.

5. BEHAVIOURAL REQUIREMENTS

· Calm and composed under pressure.
· Fast and clear communicator.
· Emotionally mature, professional, and responsible.
· Highly organized and detail-oriented.
· Polite, respectful, and well‑mannered.
· Zero gossip, drama, or emotional instability.
· Confident when interacting with executives.
· High punctuality, discipline, and reliability.

6. OPERATIONAL COMPETENCIES

· Ability to multitask efficiently.
· Strong prioritization and self‑management.
· Proactive in anticipating founder needs.
· Strict confidentiality in all communication.
· Excellent follow-up discipline.
· Flexible with long or irregular hours.

7. ADDITIONAL REQUIREMENTS

· Ability to travel if needed.
· Professional grooming and etiquette.
· High trustworthiness for both personal & business matters.

8. WHAT WE DO NOT WANT

· People who panic or freeze under pressure.
· Slow responders or poor communicators.
· Gossiping or confidentiality breaches.
· Disorganized individuals who struggle with tracking.
· Anyone uncomfortable handling high-volume communication.
· Drama, emotional instability, or unprofessional conduct.
· People uncomfortable speaking with C-level executives.
· Individuals who resist structured handover systems.

9. FULL PA HR CHECKLIST (SUMMARY)We Need Someone Who:

· Handles communication overload effectively.
· Manages all scheduling and coordination smoothly.
· Works calmly under pressure.
· Ensures continuity through structured handovers.
· Masters Google Suite and communication tools.
· Is proactive, reliable, and extremely organized.
· Coordinates efficiently across leadership and teams.
· Maintains strict confidentiality.

ONE-LINE HR SUMMARY

A multilingual, tech-savvy, calm, and highly organized Personal Assistant capable of managing high-volume communication, coordinating with C-level executives, ensuring continuity, and serving as the communication backbone for top leadership.

Pay: ₹60,000.00 - ₹80,000.00 per month

Benefits:

Flexible schedule
Health insurance

Work Location: In person

Quick apply

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