Greetings from Precessional Group!!(An Australian based MNC)
Our client is an Australian company, a leader in their industry, seeking an experienced and highly skilled Junior Accountant/Accounts Assistant to join their team remotely from India.
*Please apply only if you have experience in Australian accounting*
*Fixed 5-day working week, Monday to Friday, with a day shift*
THE ROLE:
An Accounts Assistant is responsible for the accurate creation and maintenance of job and quote cards, along with the timely processing of supplier invoices. This role ensures a smooth operational workflow between bookings, scheduling, and invoice processing while maintaining data accuracy and compliance with internal processes. The position requires strong attention to detail, effective communication skills, and the ability to manage a high volume of tasks efficiently.
Key Responsibilities:
Job Card & Bookings Management
- Create and update job and quote cards in the system (AroFlo) based on emails and client requests.
- Ensure all job details (scope, site information, contacts, and notes) are accurately recorded.
- Request attendance or scheduling dates where they are not provided.
- Process incoming client communications and update job cards with relevant information.
- Download work orders and quotes from client portals and upload required documentation (reports, photos, and forms).
- Perform daily checks of customer portals to identify and action new work orders.
Unscheduled Jobs & Follow-Ups
- Monitor unscheduled jobs and conduct timely follow-ups via email.
- Request updates and confirm attendance dates based on job status.
- Maintain clear communication with supervisors regarding job progress or delays.
- Escalate or highlight jobs that remain on hold or require attention.
Purchase Invoice Processing
- Process supplier invoices accurately and within agreed timelines.
- Perform invoice-to-purchase order (PO) matching by verifying pricing, quantities, and items, and ensuring accurate account coding and cost allocation.
- Follow up with suppliers and internal teams regarding discrepancies, missing information, or approvals.
- Manage invoice approval workflows in line with company policies.
- Identify, investigate, and resolve invoice discrepancies or variances.
- Maintain accurate and organised records of invoices and supporting documentation.
Purchase Order (PO) Follow-Ups
- Track and follow up on outstanding or unapproved purchase orders with store personnel or supervisors.
- Ensure timely approvals and alignment between purchase orders and invoices.
General Responsibilities
- Maintain accurate records and ensure data integrity across systems.
- Update schedules and assist with administrative coordination as required.
- Communicate workload issues, delays, or risks to the supervisor proactively.
- Participate in regular team meetings and provide updates on task status.
- Ensure adherence to company policies, procedures, and timelines.
- Perform additional duties as assigned.
Skills & Competencies
- Strong attention to detail and a high level of accuracy.
- Good understanding of administrative and accounts payable processes.
- Ability to manage high volumes of work and meet deadlines.
- Strong organisational and time management skills.
- Effective written and verbal communication skills.
- Problem-solving and analytical thinking abilities.
- Ability to work independently and as part of a team in a remote work environment.
Qualifications & Experience:
- Bachelor’s degree in Accounting, Finance, or a related field.
- 3+ years of experience in job coordination, administration, or invoice processing.
- Experience with ERP or accounting systems (e.g., AroFlo, Xero) is preferred.
- Proficiency in Microsoft Office (Excel, Outlook, Word).
- Exposure to Australian, US, or UK-based companies is highly desirable.
Key Performance Indicators (KPIs)
- Accuracy and turnaround time of job card creation.
- Invoice processing accuracy and timeliness.
- Reduction in discrepancies and rework.
- Timely follow-up and closure of unscheduled jobs.
- Effective coordination with internal teams.
What We Offer:
- Competitive salary and benefits package.
- Opportunity to work with exciting and diverse businesses.
- Supportive and collaborative work environment.
- Professional development and growth opportunities.
- Flexible working hours and the convenience of working from home.
Kindly apply or send your CV with Covering Letter addressing the role and Why you believe you should get the job? to [email protected]
NOTE: Any CVs sent without a covering letter will be discarded.
-Contact Person: Asif Khan
-Contact Number: 8076271590
*Feel free to reach out during working hours, Monday to Friday from 9 AM to 6 PM*
Salary: As per company norms.
Experience: 3+ years.
Education: B.com/M.com/BBA/MBA-Finance
Note:- This is a very urgent requirement, So do not miss the opportunity.
Thanks & Regards,
Asif Khan
HR department
Precessional Group
Job Types: Full-time, Permanent
Benefits:
- Flexible schedule
- Paid time off
- Work from home
Application Question(s):
- Do you have any experience in Australian accounting?
- Do you have experience using Xero software?
Work Location: Remote
