About Us:
insightsoftware is a global provider of reporting, analytics, and performance management solutions that unlock the potential of business data and transform the way finance and data teams operate. We empower leaders from over 32,000 organizations to make timely and intelligent decisions. Our comprehensive solutions span Financial Planning and Analysis (FP&A), Controllership, and Data and Analytics. We deliver finance teams the insights required to navigate any economic climate and drive greater financial intelligence, while increasing productivity, visibility, accuracy, and compliance. Learn more at insightsoftware.com.
Job Description:
The Legal Assistant provides comprehensive and efficient operational and administrative support to the Legal Department’s Governance, Risk, Compliance & Disputes (GRCD) practice enabling the legal team to focus on complex matters and strategic initiatives. This role is responsible for general administration and billing, as well as assisting and supporting GRCD matters including governance , risk management, disputes, litigation , insurance , and intellectual property.
A successful candidate is a generalist, with experience in a corporate legal department supporting a broad legal function across multiple practice areas. They are organized, proactive, independent, and can manage multiple matters independently while collaborating with outside counsel, internal stakeholders, and cross-functional teams, internationally .
Coordinate internal meetings, including the recurring team cadence and quarterly reviews.
Manage calendar , deadline tracking , projects, and action items .
Maintain and organize physical and electronic files; manage document retention in a ccordance with established schedules.
Assist with preparation of internal presentations, communications, and status reports.
Provide general administrative support to team leadership as needed, including travel coordination, expense processing, and logistics .
Intellectual Property (“IP ”)
Maintain the IP portfolio tracker, including patents, trademarks, and copyrights; monitor renewal and maintenance fee deadlines and flag upcoming actions to team leadership.
Coordinate with outside IP counsel on filings, prosecution correspondence, and docketing; track status of pending applications and registrations.
Organize and maintain IP records, including certificates of registration, assignment documents, and prosecution histories.
Support IP-related due diligence in connection with M&A transactions, licensing arrangements, and other corporate matters.
Assist with corporate entity management, including maintenance of entity records, registered agent correspondence, and annual filings.
Support the execution and organization of board and committee materials, minutes, resolutions, and consents.
Assist with compliance workflows including those governing data protection , third-party due diligence , and sanctions /export compliance screening ( e.g ., coordinat e information requests ) .
Coordinate matters (e.g. , meetings, mediations) ; manage calendar and deadline tracking for court dates, filing deadlines, and statutes of limitations.
Ability to work independently, multitask, prioritize, and manage time effectively in a fast-paced environment .
Proficiency with legal billing & matter management systems ( e.g. , SimpleLegal ), eDiscovery platforms (e.g ., Relativity, Everlaw ), and Microsoft Office Suite .
Additional Information
All your information will be kept confidential according to EEO guidelines.
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Background checks are required for employment with insightsoftware, where permitted by country, state/province.
At insightsoftware, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.
