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Headline:
Represents Procurement in Project Management Team as Sub-project Manager
Procurement.
Integrates Procurement in the project management process and project teams at an early
involvement during sales phase.
Organizes all Procurement activities in a project under optimum deployment of resources.
Implements Procurement strategies, aiming to optimize project results, including
availability of goods and services in quality, in time, in budget.
Ensures observance of obligatory Procurement processes and regulations.
Areas of Responsibility:
1. Early Involvement during sales phase
Analyze sales and operations planning in respect of starting/new projects in order to
ensure the involvement of Procurement.
Participate in project/sales meetings as project core team member to provide information
about supply market, preferred suppliers and supplier innovation (regarding goods and
services) at an early stage to optimize supplier selection, internal workflows and
processes.
2. Project Procurement standards
Establish proper sourcing processes, control all Procurement resources and activities in
the project and inform all involved within Procurement to deliver optimum impact for the
business (Procurement plan, target-costing) relating to budget, availability, timeline and
quality.
Apply Procurement regulations as per Compliance, organization standards and
PM@Siemens.
3. Analysis
Analyze scope of supply, contractual obligations and exactly understand customer’s
functional needs.
Identify particular Procurement risks, opportunities, potential changes, claims and market
forces during the entire project, together with Commodity Management, to avoid potential
damage / exploit potential.
Provide categorization of prevailing risks at PM040.
4. Bid preparation / Contribution to increased hit rate
Support project calculation with reliable and up-to-date cost data on the basis of Total Cost
of Ownership (ToCO) (rock-bottom price information where available).
Include (supplier) innovations (e.g. through concept competitions) that improve Siemens'
cost position and/or the customer's benefit.
5. Strategy definition and implementation
Derive Procurement strategy for assigned projects in accordance with Business- and BU?wide Procurement strategies and ensure implementation (in particular pooling or utilization
of master contracts). Introduce negotiation recommendations together with Commodity
Management to prepare for negotiations with suppliers (back-to-back where appropriate)
and to initiate appropriate measures.
6. Negotiation
Lead complex contractual and price negotiations and/or support the specialist buyers
responsible for particular material fields (in particular those not covered by any Commodity
Management) to secure project targets with optimum conditions on the basis of ToCO.
7. Contract Management
Ensure that major Procurement risks, changes to original scope of supply and potential
claims (towards customers and suppliers) are covered in valid contracts. Ensure that
contractual obligations (towards the customer that must be fulfilled by supplier) are
covered in a way that mitigates the own risk exposure.
8. Project Controlling (Monitoring/Reporting)
Proactively ensure status transparency about availability of resources and ensure early
alerting in case of deviations. Clarify internal indicators for project controlling and
compiling all relevant information to submit qualified reports (e.g. for the project team,
Procurement management team).
9. Supplier Management / Preferred Supplier List
Apply preferred supplier list (e.g. FPL), provide supplier information to the project team,
conduct Supplier Management (including Supplier Qualification, project-specific supplier
evaluations and supplier development). Follow-up with suppliers in regards to non? conformance costs (NCC).
10. Knowledge management and documentation
Be proactive and forward systematically all relevant Procurement related project
information (e.g. updated contractual conditions, Supplier Management data) to keep all
project participants and relevant cross-functional partners up to date. Share best practice
and conduct lessons learn sessions. Sensitize cross-functional partners for Procurement
related practices processes and metrics.
Dimensions / KPIs:
PVO in x million EUR, project category (A, B & C), number of projects, countries of main
suppliers, number of involved employees, contract volume of assigned projects, scope
(Business/BU/Country)
Internal / External Project Management; Procurement Engineers; Commodity Engineers; Business/BU/Site
Contacts: Procurement (Buyers); Commodity Management (define commodities involved)
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