Executive Assistant (EA) to Joint CEO
Company: John Galt International
Location: Badlapur, Maharashtra
Reporting To: Joint CEO
About John Galt International
John Galt International is a growing manufacturing organization committed to operational excellence, innovation, and customer satisfaction. We are looking for a highly organized, proactive, and professional Executive Assistant to provide strategic and administrative support to the Joint CEO and ensure seamless coordination across multiple departments.
Position Overview
The Executive Assistant will act as a key coordination point between the Joint CEO and various functions including Projects, Production, Quality, Purchase, Stores, Dispatch, Finance, HR, and Business Development. The ideal candidate will possess excellent communication skills, strong follow-up abilities, and the capability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Manage the Joint CEO's calendar, appointments, meetings, and travel schedules.
- Prepare Minutes of Meetings (MOMs) and ensure timely closure of action items.
- Coordinate with department heads to gather daily, weekly, and monthly updates.
- Maintain project trackers, production trackers, and management reports.
- Draft professional emails, letters, presentations, reports, and business correspondence.
- Follow up with internal teams, customers, suppliers, and vendors on pending actions.
- Prepare MIS reports, management dashboards, and status summaries for leadership review.
- Organize and maintain confidential documents, records, and files.
- Assist in planning management reviews, business meetings, and cross-functional discussions.
- Ensure effective communication and alignment between departments and management.
Desired Candidate Profile
- Graduate in any discipline.
- 5–10 years of experience as an Executive Assistant, Executive Secretary, Management Coordinator, or similar role.
- Prior experience in Manufacturing, Engineering, EPC, Infrastructure, Industrial Equipment, or related sectors will be preferred.
- Excellent verbal and written communication skills in English.
- Strong drafting and documentation abilities.
- Proficient in MS Excel, Word, PowerPoint, and business reporting tools.
- Strong coordination, follow-up, and stakeholder management skills.
- Ability to handle multiple assignments and meet deadlines.
Preferred Personality Traits
- Highly organized and detail-oriented.
- Proactive, responsive, and dependable.
- Strong sense of ownership and accountability.
- Excellent interpersonal and relationship-management skills.
- Ability to work effectively in a promoter-driven organization.
- Solution-oriented mindset with a strong execution focus.
Compensation & Benefits
- Competitive salary based on experience, skills, and overall suitability.
- Opportunity to work closely with senior leadership.
- Exposure to cross-functional business operations and strategic decision-making.
- Professional growth and career advancement opportunities.
How to Apply
Interested candidates are requested to share their updated resume along with the following details:
- Current CTC
- Expected CTC
- Notice Period
- Current Location
Location: Badlapur, Maharashtra
Job Type: Full-Time
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
- Health insurance
- Internet reimbursement
- Leave encashment
- Life insurance
- Provident Fund
Application Question(s):
- Any Manufacturing Company Experience?
Language:
Work Location: In person
