Overview
This position offers a unique opportunity for personal and professional growth, centered primarily on providing dedicated support to the Director, with structured assistance on select professional and business-related matters.
The role is designed to ensure that the Director’s administrative and day-to-day commitments are managed seamlessly, allowing them to operate with clarity, focus, and efficiency. A significant part of the responsibility involves managing schedules, appointments, travel, household coordination, and private engagements, as well as limited but critical professional support activities.
Your contribution will directly enhance the Director’s quality of time management, responsiveness, and overall effectiveness. You will be expected to proactively manage calendars, coordinate meetings, plan travel and logistics, organize events, and ensure smooth communication across stakeholders.
The role involves handling errands, confidential matters, hospitality arrangements, and coordination for family, guests, and visitors, ensuring that all requirements are addressed with care, foresight, and discretion.
The ideal candidate will be someone who can anticipate needs well in advance, manage multiple priorities independently, and adapt seamlessly to the Director’s preferences, working style, and evolving commitments. Exceptional organizational ability, emotional intelligence, attention to detail, and discretion are critical to success in this role.
This position is best suited for someone who takes pride in being a trusted right hand, is highly dependable, and derives satisfaction from creating structure, calm, and order in a dynamic environment. A proactive mindset and strong sense of responsibility are essential.
Given the close-knit working nature of the role, flexibility in working hours and occasional travel may be required, depending on schedules.
A solution-oriented, supportive, and adaptable approach will be key to excelling in this position.
What Would You Be Doing?
- Provide comprehensive support to the Director, ensuring smooth coordination and execution of daily commitments, routines, and engagements.
- Manage schedules, appointments, reminders, and private engagements to ensure nothing is overlooked or delayed.
- Handle errands and logistical coordination, including travel planning, accommodation, local movements, hospitality arrangements, and coordination for visiting guests / associates.
- Anticipate upcoming needs by planning ahead, managing dependencies, and ensuring all materials, documents, and arrangements are in place well in advance.
- Serve as a trusted point of contact for communication, call screening, messages, and requests, with sensitivity and judgment.
- Support select professional responsibilities, including coordinating meetings, preparing basic documentation, follow-ups, and assisting with limited business-related tasks as required.
- Assist in coordinating participation in events, conferences, and social or professional engagements, ensuring preparedness from a representational perspective.
- Liaise discreetly with internal teams, vendors, service providers, and external stakeholders on behalf of the Director.
- Maintain strict confidentiality across all personal, financial, and professional information.
- Remain flexible to accommodate extended hours, last-minute changes, and evolving priorities.
Sounds Like You?
- Exceptionally bright, well-presented, and self-motivated individual who thrives in a dynamic, fast-moving environment.
- Demonstrates the ability to carry herself with confidence, discretion, and appropriateness across social and professional settings.
- Highly dependable, organized, and attentive to detail, with the ability to manage sensitive and confidential matters with maturity.
- Possesses strong interpersonal skills, emotional intelligence, and the ability to read situations and respond thoughtfully.
- Understands priorities intuitively, balancing multiple responsibilities while maintaining calm and control.
- Exhibits professionalism, integrity, and a respectful demeanour when dealing with senior individuals and diverse stakeholders.
- Strong written and verbal communication skills, with clarity and tact in all interactions.
- Adaptable, proactive, and comfortable taking initiative without constant direction.
- Displays a genuine sense of ownership, commitment, and pride in being a trusted personal support to leadership.
Job Types: Full-time, Permanent
Pay: ₹40,000.00 - ₹50,000.00 per month
Benefits:
Application Question(s):
- Did you happen to read the Job Description carefully?
- Do you have any Experience in Multitasking?
- What part of Mohali / TriCity are you located in (e.g., Phase 7, Sec 82 Etc )
- Will you be able to reliably commute to our Office in Phase 8B, Mohali, for this job
Willingness to travel:
Work Location: In person
