Jayanagar Bengaluru Karnataka Female receptionist Jobs – 23 Open Jobs Today

Personal Assistant
Rubenius —Bengaluru, Karnataka
- Full-time
- Microsoft Office
- Bachelor's degree
- Business Administration
Personal Assistant
District 6 —Rajajinagar, Bengaluru, Karnataka
- From ₹20,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Paid time off
- Food provided
Quick apply

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Personal Assistant

Rubenius -
Bengaluru, Karnataka

Apply Now

Job details

Full-time

Qualifications

Microsoft Office
Bachelor's degree
Business Administration
Secretarial work
Communication skills
Personal assistant experience
Senior leadership
Time management
Travel planning

Full job description

Employment Type

Full-Time

Job Description

Leadership

We are seeking a Personal Assistant / Executive Secretary to support the Founder in managing schedules, communication, documentation, and coordination across internal teams and external stakeholders. This is a high-trust role requiring professionalism, discretion, strong organisational skills, and proactive execution to ensure smooth day-to-day functioning and timely follow-ups.

The role suits someone who is detail-oriented, calm under pressure, and capable of anticipating needs in a fast-moving environment.

Contact:
‍ [email protected] +918088623921

Responsibilities

Calendar, Travel & Schedule Management

Manage the Founder’s daily calendar, meetings, and priorities
Coordinate internal and external meetings, calls, site visits, and appointments
Handle travel planning, bookings, itineraries, and logistics

Communication & Correspondence

Manage emails, messages, and official correspondence on behalf of leadership
Draft, format, proofread, and organise emails, letters, and documents
Coordinate timely follow-ups with internal teams, clients, consultants, and vendors

Documentation & Records

Maintain organised records of contracts, agreements, NDAs, and approvals
Prepare and maintain meeting notes, MOMs, and key correspondence logs
Support preparation of presentations, reports, and briefing notes

Coordination & Follow-ups

Track action items from meetings and ensure closure within defined timelines
Liaise with teams to collect updates and status reports
Support leadership in keeping priorities, projects, and commitments on track

Confidentiality & Office Support

Handle sensitive information with absolute confidentiality and discretion
Provide basic office and administrative support to leadership as required
Act as a trusted liaison between leadership and internal and external stakeholders

‍

Qualifications

Bachelor’s degree in any discipline (Business Administration preferred)
3–7 years of experience as a Personal Assistant, Executive Assistant, or Secretary to senior leadership
Prior experience supporting a Founder, Director, or CXO preferred

Strong written and verbal communication skills
Excellent organisational, time-management, and follow-up abilities
Proficiency in MS Office / Google Workspace, email, and calendar tools
Ability to multitask, prioritise, and remain calm in a fast-paced environment
High level of professionalism, discretion, and attention to detail

Apply Now

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