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Office Coordinator
CJ konsultants —Kotla Mubarakpur, Delhi, Delhi
- ₹25,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
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Office Coordinator

CJ konsultants
Kotla Mubarakpur, Delhi, Delhi

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Job details

Permanent | Full-time
₹25,000 - ₹30,000 a month

Qualifications

Microsoft Powerpoint
Microsoft Word
Tally
Microsoft Outlook
ERP systems
English
Microsoft Office
Master's degree
Analysis skills
Bachelor's degree
Business Administration
Secretarial work
Manufacturing
Hindi
MBA
Communication skills
Personal assistant experience
Time management

Full job description

Job Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to the Director who can efficiently manage the Director's daily schedule, coordinate meetings, handle confidential information, and provide administrative and operational support. The ideal candidate should possess excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced furniture business environment.

Key Responsibilities

Manage the Director's calendar, appointments, meetings, and travel schedules.
Screen phone calls, emails, and correspondence on behalf of the Director.
Prepare reports, presentations, MIS, and meeting minutes.
Coordinate with internal departments such as Sales, Accounts, Production, Purchase, and Logistics for timely follow-ups.
Ensure timely execution of tasks assigned by the Director.
Maintain confidential files, records, and important business documents.
Assist in vendor, client, and customer communication.
Track pending payments, quotations, purchase orders, and project updates.
Organize meetings, business visits, exhibitions, and events.
Prepare daily, weekly, and monthly status reports.
Draft professional emails, letters, and official communications.
Handle travel bookings, hotel reservations, and expense records.
Follow up with employees and department heads to ensure deadlines are met.
Perform any other administrative or business support tasks assigned by the Director.

Required Skills

Excellent verbal and written communication in English and Hindi
Strong organizational and time-management skills
Ability to maintain confidentiality and professionalism
Excellent follow-up and coordination abilities
Strong analytical and problem-solving skills
Ability to work under pressure and meet deadlines
Professional personality with a positive attitude

Technical Skills

MS Office (Excel, Word, PowerPoint)
Google Workspace
Email management (Outlook/Gmail)
Knowledge of ERP/Tally will be an added advantage
Strong MIS and report preparation skills

Qualifications

Bachelor's degree in Business Administration, Commerce, or any relevant field.
MBA will be an added advantage.

Experience

3–6 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary.
Experience in the furniture, manufacturing, retail, or interior industry will be preferred.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

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