Executive Administrative Assistant
Elite Butlers —Lower Parel, Mumbai, Maharashtra
- ₹15,00,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- AI
Quick apply
13d
Securities Services - Company Secretary Associate
JPMorganChase —Mumbai, Maharashtra
- Full-time
- Databases
- Time management
7d
Company Secretary
BB hiring solution —Mumbai, Maharashtra
- ₹3,00,000 - ₹9,00,000 a year
- Full-time
- English
- Microsoft Office
- Accounting
- Paid time off
Quick apply
Company Secretary
hanttson Controls Ind Pvt.Ltd —Mumbai, Maharashtra
- ₹50,000 - ₹60,000 a month
- Full-time
- English
- Microsoft Office
- Master's degree
Quick apply
Personal Assistant
Astro Vaastu WIth Maanvii —Mumbai, Maharashtra
- ₹15,000 - ₹25,000 a month
- Full-time
- Administrative experience
- Organisational skills
- Typing
Quick apply
1d
Personal Assistant
Prashant Mittal and Associates —Mumbai, Maharashtra
- ₹50,000 - ₹65,000 a month
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Secretary
Anglo-Eastern Ship Management —Mumbai, Maharashtra
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant to Director
Mumbai Services —Chembur, Mumbai, Maharashtra
- ₹60,000 - ₹80,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Company Secretary
KRIDHA ADVISORS LLP —Mumbai, Maharashtra
- ₹25,000 - ₹45,000 a month
- Email
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
5d
Vice President - Corporate Secretarial
Citco —Mumbai, Maharashtra
- Full-time
- English
- Leadership
- Communication skills
Admin Assistant
BOMBAY DENTAL & SURGICAL PVT. LTD —Andheri, Mumbai, Maharashtra
- ₹15,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- English
- Paid time off
- Paid sick time
Quick apply
3d
Front Office & Admin Executive
ALPHARD MARITIME —Thane, Maharashtra
- ₹4,00,000 - ₹6,00,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Legal Secretary
MGB Advisors —Lower Parel, Mumbai, Maharashtra
- ₹4,50,000 - ₹6,00,000 a year
- Full-time
- English
- Microsoft Office
- Bachelor's degree
- Paid sick time
Quick apply
Company Secretary - M1
LenDenClub —Mumbai, Maharashtra
- Microsoft Office
- Master's degree
- Communication skills
Quick apply
Receptionist/Administrative Assistant
Biacas —Andheri West, Mumbai, Maharashtra
- ₹20,000 - ₹30,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Master's degree
Quick apply
1d
Corporate Secretarial Paralegal and Legal Administrator
Priceline.com —Mumbai, Maharashtra
- Full-time
- Hybrid work
- Google Suite
- Project management
- Bachelor's degree
Company Secretary
SPAK & CO. —Mumbai, Maharashtra
- ₹35,000 - ₹40,000 a month
- Full-time
- English
- Microsoft Office
- Accounting
Quick apply
Office Administrator
The designbox —Andheri East, Mumbai, Maharashtra
- ₹20,000 - ₹45,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Personal Assistant/personal Secretary
Relcon Infraprojects Ltd. —Vile Parle, Mumbai, Maharashtra
- ₹40,000 - ₹50,000 a month
- Full-time
- 12th Pass
- Business Administration
- In-person
Quick apply
Company Secretary
Goldiam International Ltd —Mumbai, Maharashtra
- ₹12,785.29 - ₹54,343.09 a month
- Full-time
- English
- Microsoft Office
- Master's degree
Quick apply

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Executive Administrative Assistant

Elite Butlers
Lower Parel, Mumbai, Maharashtra

Quick apply

Job details

Full-time
₹15,00,000 a year
13 days ago

Qualifications

Microsoft Office
Administrative experience
AI
Communication skills
Senior leadership
Office experience

Full job description

Executive Administrative Assistant

Location: Lower Parel, Mumbai | On-Site
Experience: 4–7 Years
Function: Executive Assistance | Administration | Workplace Operations

About the Role

We are looking for a highly organised, proactive, polished, and resourceful Executive Administrative Assistant to support senior leadership while ensuring the smooth and efficient functioning of day-to-day office operations.

The ideal candidate will be someone who understands the desired outcome, thinks ahead, connects the dots, and takes complete ownership rather than waiting for detailed instructions. The role requires strong organisational skills, professional communication, discretion, attention to detail, and the ability to manage multiple priorities with composure.

Candidates with experience in Executive Assistance, Personal Assistance, Corporate Administration, Workplace/Office Operations, Hospitality Operations, or Butler Services will be considered. Candidates from premium hospitality or Butler backgrounds with strong administrative and operational capabilities are particularly welcome.

Key Responsibilities

1. Executive Support

Manage calendars, meetings, appointments, priorities, and follow-ups.
Coordinate domestic and international travel, itineraries, bookings, and logistics.
Handle executive correspondence, presentations, reports, and documentation.
Coordinate with senior stakeholders, clients, partners, vendors, and internal teams.
Anticipate requirements and ensure timely follow-through on commitments and action items.
Maintain confidentiality and exercise sound judgement while handling sensitive information.

2. Office & Administrative Operations

Oversee smooth day-to-day office administration and workplace operations.
Coordinate with vendors, service providers, facility teams, and external partners.
Manage office supplies, maintenance, housekeeping, and other workplace requirements.
Maintain accurate records, trackers, schedules, and administrative documentation.
Support meetings, events, visitors, and other office-related requirements.
Identify gaps in existing processes and implement more efficient ways of working.

3. Workplace & Operations Coordination

Ensure the workplace remains organised, professional, well-maintained, and operationally efficient.
Coordinate multiple requirements simultaneously while maintaining a high level of attention to detail.
Proactively follow up with stakeholders to ensure timely completion of tasks.
Troubleshoot operational issues and identify practical solutions.
Build and maintain strong working relationships with internal teams and external service providers.

4. Technology & Process Improvement

Effectively use digital tools, productivity platforms, and modern workplace technologies.
Utilise AI tools to improve productivity, communication, documentation, research, and administrative efficiency.
Identify opportunities to automate repetitive tasks and simplify workflows.
Adapt quickly to new systems, technologies, and ways of working.

What We’re Looking For

Strong sense of ownership and accountability.
Proactive approach with the ability to anticipate requirements.
Excellent organisational and follow-through skills.
Strong attention to detail.
Ability to bring solutions rather than simply highlight problems.
Excellent verbal and written communication skills.
Professional, confident, and warm personality.
Ability to manage multiple priorities in a fast-paced environment.
Comfortable working closely with senior leadership and diverse stakeholders.
Strong interpersonal skills and professional presence.
Respectful and courteous approach towards people at all levels.
Adaptable, resourceful, and comfortable with changing priorities.
Willingness to learn and adopt new technologies and processes.

Preferred Background

4–7 years of relevant experience in Executive Assistance, Personal Assistance, Corporate Administration, Workplace Operations, Office Administration, or Hospitality Operations.
Candidates from premium hospitality, Butler, or high-touch service backgrounds are welcome.
Experience supporting senior leadership or handling high-profile stakeholders will be an advantage.
Strong proficiency in MS Office / Google Workspace.
Familiarity with modern productivity tools and AI platforms.
Strong administrative, coordination, and operational capabilities.

Ideal Candidate

The ideal candidate should demonstrate maturity, self-awareness, curiosity, professionalism, and a strong sense of responsibility.

You should be someone who can bring structure without being rigid, maintain high professional standards while remaining approachable, and take initiative to ensure things are completed efficiently.

Quick apply

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secretary jobs in charkop mumbai maharashtra

Executive Administrative Assistant

Securities Services - Company Secretary Associate

Company Secretary

Company Secretary

Personal Assistant

Personal Assistant

Executive Secretary

Personal Assistant to Director

Company Secretary

Vice President - Corporate Secretarial

Admin Assistant

Front Office & Admin Executive

Legal Secretary

Company Secretary - M1

Receptionist/Administrative Assistant

Corporate Secretarial Paralegal and Legal Administrator

Company Secretary

Office Administrator

Personal Assistant/personal Secretary

Company Secretary

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