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Admin & Procurement Executive
EMPOWER HIVE PRIVATE LIMITED —Kolkata, West Bengal
- ₹10,029 - ₹15,537 a month
- Full-time
- Walk-in
- Microsoft Excel
- Inventory management
- Bachelor's degree
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Admin & Procurement Executive

EMPOWER HIVE PRIVATE LIMITED
Kolkata, West Bengal

Quick apply

Job details

Full-time
₹10,029 - ₹15,537 a month

Qualifications

Microsoft Excel
Inventory management
Procurement
Supply chain
Quality assurance
Bachelor's degree
Production planning
Business Administration
Manufacturing
Supply Chain Management
Communication skills
Office experience

Full job description

We are conducting a Walk-in Interview on 31st August & 1st September 2026.

Interested candidates are requested to share their CV at the email ID below to receive details regarding the interview venue, timing, and other relevant information.

Email: - [email protected]
Candidates are requested to mention the position applied for in the subject line.

We are seeking a proactive and detail-oriented Office Administration & Procurement Executive to manage office administration while overseeing timely procurement activities related to the company's third-party manufacturing operations. The incumbent will coordinate with contract manufacturing partners, vendors, and internal teams to ensure timely procurement and uninterrupted product availability across all company brands.

Key Responsibilities
Office Administration

Manage the day-to-day administration of the corporate office.
Oversee housekeeping, facility management, office maintenance, and office assets.
Procure office stationery, pantry items, furniture, equipment, and other administrative requirements.
Coordinate courier services, travel arrangements, and vendor services.
Maintain office records, agreements, utility bills, and annual maintenance contracts.
Coordinate with HR, Finance, and other departments for administrative support.

Procurement & Third-Party Manufacturing

Plan and execute procurement activities for all company brands manufactured through third-party manufacturing partners.
Coordinate with contract manufacturers to ensure timely production, dispatch, and availability of finished goods.
Raise Purchase Orders (POs) and monitor their execution.
Follow up with manufacturing partners regarding production schedules, batch planning, and dispatch timelines.
Coordinate procurement of packaging materials, printed components, promotional materials, and other production-related requirements.
Track inventory levels and work closely with Sales, Marketing, Warehouse, and Finance to forecast procurement requirements and prevent stock shortages.
Identify and onboard new third-party manufacturers and vendors as required.
Negotiate pricing, commercial terms, and delivery schedules with vendors and manufacturing partners.
Maintain procurement records, production schedules, vendor databases, agreements, quotations, and purchase documentation.
Coordinate invoice verification and payment follow-up with the Finance department.
Monitor vendor performance with respect to quality, compliance, cost, and on-time delivery.
Ensure uninterrupted product availability by proactively planning procurement based on sales forecasts and business requirements.
Coordinate with Regulatory, Quality Assurance, and manufacturing partners for timely documentation and compliance wherever applicable.

Eligibility

Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Pharmacy, or a related field.
3–5 years of experience in Procurement, Supply Chain, Purchase, or Third-Party Manufacturing Coordination.
Experience in the pharmaceutical industry is mandatory.
Working knowledge of third-party manufacturing, production planning, procurement processes, and inventory management.
Proficiency in Microsoft Excel and ERP systems.

Key Skills

Third-party manufacturing coordination
Pharmaceutical procurement
Vendor development and management
Production planning and follow-up
Inventory and supply planning
Commercial negotiation
Documentation and compliance
Strong communication and coordination skills
Problem-solving and multitasking

Salary will be commensurate with qualifications, experience, and industry standards.

Pay: ₹10,029.00 - ₹15,537.00 per month

Work Location: In person

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